Executive Assistant

Encore Technologies; Lisboa; Híbrido; EUR 20 000 - 31 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

30 days Paid Time Off

Resumo da oferta

Encore Technologies is seeking an Executive Assistant to relieve the founder from the administrative load, handling calendar and email management, payroll, invoicing, and staff onboarding, with daily close collaboration.

This contractor role is long-term, with opportunities to deepen expertise in the business systems and processes, and may suit someone based in Portugal, Lisbon, or nearby, open to other European locations.

Qualificações

• Proven experience in calendar management, email management, payroll, and invoicing.
• Strong organizational skills with the ability to context switch between tasks without getting overwhelmed.
• Confidence to push back, follow up, and remind the founder about pending items.
• A full ownership mentality and comfort taking on responsibility without being micromanaged.
• Experience preparing contracts for new hires and clients.
• A genuine interest in staying long term and learning the business in depth.

Responsabilidades

• Manage the founder's calendar and inbox, delivering a morning summary of emails and urgent items.
• Process payroll and send invoices, with all 25 clients invoiced and staff paid in the first week of each month.
• Run payments through a process check with the founder before anything is sent out.
• Manage staff onboarding from start to finish.
• Prepare contracts for new hires and new clients.
• Follow up with the founder on pending items and hold her accountable to deadlines.

Conhecimentos

Calendar management

Email management

Payroll

Invoicing

Organizational skills

Context switching

Follow-up / accountability

Ownership mentality

Contract preparation

Long-term learning

Descrição da oferta de emprego

What we’re looking for

A growing, founder-led business is looking for an Executive Assistant to take the administrative and mental load off the founder's plate. This role covers calendar and email management, payroll, invoicing, and staff onboarding, working closely with the founder on a daily basis. It's a great fit for someone who wants a long term role where they can grow deep expertise in the systems and processes of the business.

What You’ll Be Doing

• Manage the founder's calendar and inbox, delivering a morning summary of emails and urgent items.
• Process payroll and send invoices, with all 25 clients invoiced and staff paid in the first week of each month.
• Run payments through a process check with the founder before anything is sent out.
• Manage staff onboarding from start to finish.
• Prepare contracts for new hires and new clients.
• Follow up with the founder on pending items and hold her accountable to deadlines.

Requirements

• Proven experience in calendar management, email management, payroll, and invoicing.
• Strong organizational skills with the ability to context switch between tasks without getting overwhelmed.
• Confidence to push back, follow up, and remind the founder about pending items.
• A full ownership mentality and comfort taking on responsibility without being micromanaged.
• Experience preparing contracts for new hires and clients.
• A genuine interest in staying long term and learning the business in depth.

Nice to Have

• Based in Portugal (Lisbon) or the UK, with openness to other European locations considered.
• 30 days of Paid Time Off.

Notes:

*You are applying to work with an international company. Make sure your CV is in English, otherwise your application can't be considered.
*We consider candidates from all around Portugal
*If you don't have a formal portfolio, please share a Drive with various samples of your work.
*Please note this is a contractor position: As a contractor, you are responsible most of the time for managing your own contributions to social security, health insurance, and any applicable taxes or obligations in your country of residence . This can vary depending on the client. For contractor FAQs, please visit our website.