Executive Administrative Assistant

Phiture; Oeiras; Presencial; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

A leading technology firm in Portugal is seeking an experienced Executive Administrative Assistant to support their team operations. The ideal candidate will have at least 5 years of secretarial experience, strong organizational skills, and fluency in English. This on-site role involves managing correspondence, organizing meetings, and ensuring smooth team operations. Interested candidates are encouraged to apply online.

Qualificações

• 5 years of direction secretarial experience.
• Strong organizational skills and detail-oriented.
• Availability to work on-site.

Responsabilidades

• Facilitate and optimize team’s activities.
• Prepare and manage correspondence, reports, and documents.
• Organize and coordinate meetings and travel arrangements.

Conhecimentos

Verbal and written communication

Organizational skills

Time management

Knowledge of Microsoft Office

Fluency in English

Formação académica

Minimum secondary education

Descrição da oferta de emprego

Overview

Location: Paco De Arcos - Q45, Portugal

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Thales Portugal is a Competence Centre of the Thales Group, whose mission is to integrate and develop solutions and products for Thales projects worldwide. Having around 220 specialized human resources Thales Portugal has a strong capability to design, develop, and deploy systems and services efficiently in the Defence, Security (Critical Information Systems, Critical Infrastructure and Banking) and Transportation markets.

Thales Portugal, a leading company in technology solutions for defense, aerospace, and digital security, is seeking an experienced Executive Administrative Assistant to join our company.

Responsibilities

• Within an operational or functional team, works alongside the Manager and the other members of the team;
• Facilitates and optimizes the organization of the team’s activities, internal and external relations and the circulation of information;
• Carries out secretarial and personal assistant tasks in a helpful manner;
• Respect the confidentiality of information communicated to him/her;
• Prepare and manage correspondence, reports and documents;
• Organize and coordinate meetings, conferences and travel arrangements;
• Take, type and distribute minutes of meetings;
• Maintain schedules and calendars;
• Arrange and confirm appointments;
• Organize internal and external events.

Required Experience and Skills

• Minimum secondary education (degree preferred);
• A minimum of 5 years of direction secretarial experience;
• Good verbal and written communication skills;
• Strong organizational skills and detail oriented;
• Time management;
• Knowledge of Microsoft Office tools;
• Fluent in English;
• Availability to work on-site (presencial regime) at our offices in Paço de Arcos.

If you believe you have the skills required for this position, don’t hesitate to apply!

The Group invests more than €4 billion per year in Research & Development in key areas, particularly for critical environments, such as Artificial Intelligence, cybersecurity, quantum and cloud technologies.

In 2024, the Group generated sales of €20.6 billion.

For our more than 83,000 employees in 68 countries we open up visionary perspectives, realise individual career paths and enable creative freedom. This is achieved with courage, versatility and the firm intention to make the demanding challenges of our time safer and more inclusive. With our sustainable value-focused management we support diversity actively.

Say HI* – Your journey to us

At times of change our international teams are ready to meet the complexity of today with the industry-leading technologies of tomorrow. Will you be part of it? Your contact Tiago Vital is looking forward to your online application on our Career portal.

Tiago Vital – Talent Acquisition Partner