Accounts Payable and T&E Associate

Convatec; Lisboa; Híbrido; EUR 30 000 - 42 000; Tempo integral

Resumo da oferta

Convatec is hiring an Accounts Payable and Travel & Expense Associate in Lisbon. The role involves processing vendor invoices and intercompany charges, maintaining vendor accounts, and resolving queries with Business Units and vendors. You will support expense reports, manage the T&E system, and assist auditors.

Hybrid work with one day in the Lisbon office weekly. English and Portuguese proficiency are required for communications with internal teams and vendors.

Qualificações

• Good communication skills.
• Good Leadership skills.
• Role Model Behaviour.
• Strong teamwork ability.
• Attention to detail.
• Problem solving mindset.
• Proactivity.
• Solid experience with SAP.
• Excel knowledge.
• At least 2-3 year experience in similar job (shared services preferred).

Responsabilidades

• Process vendor invoices and intercompany invoices.
• Maintain vendor accounts and reconciliations per statements.
• Resolve issues with Business Units and vendor queries.
• Track invoices blocked for payment and resolve issues.
• Check payment proposal reports.
• Support end users with expenses via phone and email.
• Manage Travel & Expense system tasks.
• Oversee corporate card program administration and policy adherence.
• Develop training materials and SOPs.
• Coordinate with auditors for documentation.
• Maintain confidentiality of matters and documents.
• Provide training to new joiners and mentor juniors.

Conhecimentos

Communication

Leadership

Teamwork

Attention to detail

Problem solving

Proactivity

SAP

Excel

Formação académica

Recognized Finance qualifications preferred

Ferramentas

SAP

Excel

Descrição da oferta de emprego

Position Overview

The Accounts Payable and T&E Associate oversees vendor invoices and employee travel and expense reimbursements. The position also implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits. The AP Senior is expected to act as a role model, offer support to other team members and take ownership of more complex tasks.

Key Responsibilities

• Process all vendor invoices, as well as intercompany;
• Maintain vendor accounts cleared and perform reconciliations according to vendor statements;
• Work with Business Units to solve issues and vendor queries;
• Keep track of invoices blocked for payment and proactively participate in solving pending issues;
• Check payment proposals reports;
• Provide support to our end users, in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email.
• Manage Travel & Expense system including administrative and maintenance tasks.
• Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies.
• Develop and maintain documentation regarding training materials, work instructions and standard operating procedures.
• Liaise with internal and/or external auditors to provide documentation as required.
• Audit expense reports in accordance with company policy.
• Maintain standards of confidentiality with respect to all matters and documents.
• Give training to new joiners.
• Mentoring to junior team members.

Skills & Experience

• Good communication skills;
• Good Leadership skills;
• Role Model Behaviour;
• Strong teamwork ability;
• Attention to detail;
• Problem solving mindset;
• Proactivity;
• Solid experience with SAP;
• Excel knowledge;
• At least 2-3 year experience in similar job (in shared services environment preferably);

Qualifications/Education

• Recognized Finance qualifications preferred

Principal Contacts & Purpose of Contact

• Business Units: answer several queries, information exchange, update data and posting instructions, guarantee business continuancy.
• Financial Controllers: information exchange and request approvals to proceed with clearings/write off.
• Other teams in GBS: collaboration in continuous improvement projects and other subjects, according to business needs.

Languages

• Speaking: Yes English and Portuguese
• Writing/Reading: Yes English and Portuguese
• other languages can be a plus

Working Conditions

Hybrid work model, once a week in the office in Lisbon.

Our ambitions will bring the very best out in you. You’ll be pushed to aim higher and really own your work. You’ll be encouraged and supported to make things happen, too.

It can be challenging. But, as the progress you make will help improve the lives of millions, it’ll be worth it.

This is stepping up to a challenge.

This is work that’ll move you.

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

About Convatec

Pioneering trusted medical solutions to improve the lives we touch:

Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With over 10,000 colleagues, we provide products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention, treatment for hard to heal wounds, at-risk skin and ulcerated tissue to supporting debilitating conditions, improved patient outcomes and reduced care costs. Convatec's revenues in 2025 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit: http://www.convatecgroup.com.