Warehouse, Logistics Process Transformation Coordinator

3Shape; Szczecin; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Private healthcare (Luxmed)

Fresh fruits and healthy lunches

Group life insurance (UNUM)

Health and wellbeing program

Language courses

Modern Szczecin office

International environment

Job summary

3Shape is seeking a Warehouse, Logistics Process Transformation Coordinator to lead process improvements and support ERP/WMS implementations in Szczecin. The role bridges operations and project stakeholders to ensure timely, compliant delivery of transformation initiatives.

The candidate will coordinate improvements, test ERP/WMS processes, and help develop user documentation while collaborating with architects, consultants, and production engineering.

Qualifications

• Excellent communication and stakeholder management skills.
• Strong analytical and organizational skills.
• Proactive mindset and willingness to drive change in a fast-paced environment.
• Ability to manage multiple tasks and work across cross-functional teams.
• Good knowledge of Microsoft Office tools.

Responsibilities

• Coordinate and support the implementation of warehouse and logistics process improvements.
• Represent the Logistics department in cooperation with the implementation team responsible for a new Warehouse Management System (WMS).
• Monitor project timelines, identify potential risks, and support mitigation activities throughout implementation projects.
• Test ERP and WMS processes before deployment and ensure solutions meet business requirements.
• Facilitate effective communication between project teams and stakeholders.
• Track and report project progress, milestones, and implementation status.
• Prepare data analyses, process visualizations, presentations, and project documentation.
• Support the development of user documentation, operational standards, and end-user training materials.
• Collaborate with system architects, developers, external consultants, Production Engineering, and cross-functional teams.
• Identify and eliminate process inconsistencies during validation and implementation phases.
• Develop and optimize cost-effective logistics processes and workflows.
• Work with Jira, Confluence, Azure DevOps, and Microsoft Dynamics 365 Finance & Operations.

Skills

Communication

Stakeholder mgmt

Analytical

Time management

Change agility

Education

Bachelor's degree or higher

Tools

Jira

Confluence

Azure DevOps

Microsoft Dynamics 365 Finance & Ops

Job description

Are you passionate about process improvement, logistics operations, and system implementations? We are looking for a Warehouse, Logistics Process Transformation Coordinator to join our team and play a key role in transforming warehouse and logistics processes through the implementation of modern ERP and WMS solutions.

In this position, you will act as a bridge between operational teams and project stakeholders, ensuring successful execution of process improvements, system implementations, and organizational change initiatives.

Your Responsibilities:

• Coordinate and support the implementation of warehouse and logistics process improvements.
• Represent the Logistics department in cooperation with the implementation team responsible for a new Warehouse Management System (WMS).
• Monitor project timelines, identify potential risks, and support mitigation activities throughout implementation projects.
• Test ERP and WMS processes before deployment and ensure solutions meet business requirements.
• Facilitate effective communication between project teams and stakeholders.
• Track and report project progress, milestones, and implementation status.
• Prepare data analyses, process visualizations, presentations, and project documentation.
• Support the development of user documentation, operational standards, and end-user training materials.
• Collaborate with system architects, developers, external consultants, Production Engineering, and cross-functional teams.
• Identify and eliminate process inconsistencies during validation and implementation phases.
• Develop and optimize cost-effective logistics processes and workflows.
• Work with project management and collaboration tools such as Jira, Confluence, Azure DevOps, and Microsoft Dynamics 365 Finance & Operations.

What We're Looking For:

• Bachelor's degree or higher (technical degree is an advantage).
• At least 1 year of experience in a similar role involving logistics, warehouse operations, process improvement, or project coordination.
• Knowledge of logistics, production engineering, and/or project management principles would be a strong asset.
• Good knowledge of Microsoft Office tools.
• Intermediate English skills (advanced level preferred).
• Strong analytical and organizational skills with attention to detail.
• Ability to manage multiple tasks and work effectively across different teams.
• Excellent communication and stakeholder management skills.
• Proactive mindset and willingness to drive change in a fast-paced environment.

What We Offer:

• Private healthcare (Luxmed) with extended dental package
• Fresh fruits and healthy lunches at a symbolic cost (2 PLN)
• Company-sponsored group life insurance plan (UNUM), including a free standard coverage package
• Access to a comprehensive health and wellbeing program
• Language courses with qualified teachers
• A modern office with relax zones in Szczecin
• A vibrant, international environment with skilled and collaborative colleagues

We encourage all relevant applicants to apply. We are committed to celebrating human diversity, and we trust that the best way to reach outstanding business results, is by welcoming diverse people into our community.

In compliance with the Whistleblower Protection Act, we inform candidates that an internal whistleblowing channel is available within our organization.

About Us

3Shape started with a simple idea - to make 3D scanning better. First, we applied it to the hearing industry, then we succeeded in dentistry. Twenty years later, 3Shape has 2,000+ employees globally. With the help of dental professionals and amazing colleagues we’re creating award-winning scanning and CAD/CAM solutions to change dentistry together! Together, we contribute to a better world. Experience the everyday across the globe on LinkedIn.