Vigilance Administrator

BD; Wrocław; On-site; PLN 80,000 - 122,000; Full time

Job summary

BD in Wroclaw, Poland is seeking a Vigilance Administrator to provide essential administrative support for the EMEA Vigilance Centre of Excellence, ensuring compliant execution of vigilance activities.

You will monitor mailboxes, assist with submissions to authorities, maintain records, and help produce metrics and reports while upholding quality and data integrity in a fast-paced environment.

Qualifications

• Attention to detail and accuracy in data handling.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to manage multiple tasks with a proactive approach.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Fluent English required; TrackWise knowledge desirable.

Responsibilities

• Monitor and manage dedicated vigilance shared mailboxes and triage incoming communications.
• Support Vigilance Specialists with preparation and submission of vigilance documentation to authorities.
• Maintain accurate vigilance records in TrackWise and local tools.
• Support generation of vigilance metrics, dashboards, and management reporting.
• Assist with non-reportable Decision Tree processing and documentation.
• Ensure adherence to vigilance SOPs, quality standards, and data integrity.
• Support audits, inspections, and regulatory readiness activities.
• Identify opportunities for administrative process improvement and efficiency.
• Undertake duties as requested by EMEA Post Market Quality leadership.

Skills

Attention to detail

Microsoft Office

Multi-tasking & prioritization

Problem solving

Written & verbal communication

Independent & team player

Fluent English

Tools

TrackWise

Job description

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

About the role

• The Vigilance Administrator provides essential administrative and operational support to the EMEA Vigilance Centre of Excellence, enabling timely, accurate, and compliant execution of vigilance activities in line with internal procedures and external regulatory requirements while fostering a culture of quality, innovation, and operational excellence.

Main Responsibilities Will Include

• Monitor and manage dedicated vigilance shared mailboxes and triage incoming communications.


• Support Vigilance Specialists with the preparation and submission of vigilance documentation to Competent Authorities and Notified Bodies, where applicable.


• Maintain accurate and complete vigilance records in TrackWise and local tracking tools.


• Support the generation of vigilance metrics, dashboards, and management reporting.


• Assist with non-reportable Decision Tree processing and documentation.


• Ensure adherence to vigilance SOPs, quality standards, and data integrity requirements.


• Support internal and external audits, inspections, and regulatory readiness activities.


• Identify opportunities for administrative process improvement and operational efficiency.


• Undertake any other duties as requested by EMEA Post Market Quality leadership to support the EMEA and Global Quality organisation.

About You

• Strong attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).


• Ability to lead multiple tasks and prioritize effectively with a pro- active attitude.


• Strong problem-solving skills, written and verbal communication and interpersonal skills.


• Ability to work independently and as part of a team.


• Knowledge of TrackWise (desirable).


• Nice-to-have experience in Medical Device Quality Assurance (QA) and/or Regulatory Affairs (RA).


• Proficient English (essential)

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you'll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit

https://bd.com/careers

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Required Skills

Optional Skills

Primary Work Location

POL Wroclaw - Legnicka

Additional Locations

Work Shift

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You".

Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information

zł79,800.00 - zł121,725.00 PLN Annual