Travel & Expense Lead

Altum Consulting; Warszawa; Hybrid; PLN 156,000 - 179,000; Full time

Benefits offered by this job

Hybrid work (3 days/week in Warsaw)

Job summary

Altum Consulting are recruiting for a hands-on Travel & Expense specialist to join the Warsaw finance team. The role focuses on day-to-day management of employee expenses and travel-related transactions within a fast-growing international technology business.

You will work with the Senior T&E Lead and wider Finance team to ensure accurate processing, timely approvals and adherence to company policy, while developing your T&E expertise in a growing function.

Qualifications

• 1-3 years' experience in Travel & Expense, Accounts Payable, Finance Operations or a similar role.
• Good understanding of employee expenses and expense processes.
• Strong attention to detail and accuracy.
• Strong organisational and time-management skills.
• Previous experience in an international business would be advantageous.

Responsibilities

• Process and review employee expense claims
• Review corporate card transactions and supporting documentation
• Ensure expenses are coded and approved correctly
• Check expense claims against company policy
• Investigate and resolve discrepancies and employee queries
• Ensure expenses are processed accurately and on a timely basis
• Assist with employee and supplier queries relating to travel and expenses
• Perform basic reconciliations of expense and corporate card accounts
• Support month-end activities relating to T&E
• Maintain accurate records and documentation
• Follow established T&E processes and controls
• Identify and flag any issues or unusual transactions
• Support the Senior T&E Lead with process improvements and projects
• Assist with maintaining T&E policies and procedures
• Work closely with Accounts Payable and the wider Finance team

Job description

Location: Warsaw, Poland
Working model: Hybrid - 3 days per week in the office
Salary: PLN 14,000-16,000 per month, depending on experience

Altum Consulting are working with a fast-growing international technology business that is expanding rapidly across multiple markets. As the business continues to scale, the finance function is growing alongside it. This is an opportunity to join the Warsaw finance team and develop your career within a high-growth, international technology environment.

This is a hands-on role focused on the day-to-day management and processing of Travel & Expense activities across the business. You will work closely with the Senior T&E Lead and wider Finance team to ensure employee expenses and travel-related transactions are processed accurately, efficiently and in line with company policy.

This would suit someone with experience in Travel & Expense, Accounts Payable or Finance Operations who is looking to take the next step and gain greater ownership of the T&E process.

Role:

• Process and review employee expense claims
• Review corporate card transactions and supporting documentation
• Ensure expenses are coded and approved correctly
• Check expense claims against company policy
• Investigate and resolve discrepancies and employee queries
• Ensure expenses are processed accurately and on a timely basis
• Assist with employee and supplier queries relating to travel and expenses
• Perform basic reconciliations of expense and corporate card accounts
• Support month-end activities relating to T&E
• Maintain accurate records and documentation
• Follow established T&E processes and controls
• Identify and flag any issues or unusual transactions
• Support the Senior T&E Lead with process improvements and projects
• Assist with maintaining T&E policies and procedures
• Work closely with Accounts Payable and the wider Finance team

You'll be/have:

• Immediately available/short notice period with full working rights
• 1-3 years' experience in Travel & Expense, Accounts Payable, Finance Operations or a similar role
• Good understanding of employee expenses and expense processes
• Strong attention to detail and accuracy
• Strong organisational and time-management skills
• Previous experience in an international business would be advantageous

What You'll Get:

• PLN 14,000-16,000 per month, depending on experience
• Hybrid working - 3 days per week in the Warsaw office
• Opportunity to join a rapidly growing international technology business
• Hands-on exposure to a growing T&E function
• Opportunity to develop your finance and T&E expertise
• Close working relationship with the Senior T&E Lead
• Career progression as the business continues to scale
• International and collaborative working environment