ToV Reporting Specialist

Helprise; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours

Private medical care

MultiSport card

Individual development budget

Job summary

Helprise, located in Warsaw, Poland, is seeking a professional for a role focused on transparency reporting and finance operations. This position offers flexible working conditions, with the option for remote or hybrid work.

The ideal candidate will have experience identifying discrepancies in financial data and will possess strong Excel skills. Helprise supports employee growth with an individual development budget and various employee benefits, including private medical care and a MultiSport card.

Qualifications

• 3–5 years of experience in transparency reporting or finance operations.
• Knowledge of transparency regulations is a plus.
• High attention to detail and accuracy with data handling.

Responsibilities

• Reconcile payments and financial data.
• Validate and maintain ToV data.
• Aggregate data for transparency reports.
• Identify discrepancies and coordinate corrections.

Skills

Transparency reporting

Data management

Finance operations

Compliance analytics

Strong Excel skills

Strong communication skills

Job description

Overview

Helprise is an organization that combines global reach with local talent. We work for companies that value quality, partnership, and responsibility, creating teams that really work. By precisely matching skills and business needs, we connect specialists with projects where their knowledge has a real impact. By joining us, you become part of an environment where matching is not a coincidence, but a decision.

Responsibilities

• Reconcile payments, expenses, and financial data related to HCP/HCO activities across multiple systems.
• Validate, complete, and maintain ToV data in the system of record, including attendance, fees, meals, CoS, and other spend categories.
• Aggregate data and support preparation of transparency reports in line with local regulatory frameworks.
• Identify discrepancies, duplicates, and missing information; coordinate corrections with relevant teams.
• Maintain audit‑ready documentation, exception logs, and evidence supporting transparency reporting.
• Collaborate with finance, compliance, medical, and operational teams to ensure accurate and complete reporting.
• Support continuous improvements in data quality, reporting processes, and system workflows.

Qualifications

• 3–5 years of experience in transparency reporting, finance operations, data management, or compliance analytics.
• Knowledge of transparency regulations (e.g., Sunshine‑type, EFPIA‑type frameworks).
• Strong Excel and data‑handling skills, with high attention to detail and accuracy.
• Ability to work with large datasets, identify anomalies, and drive corrective actions.
• Strong communication skills and comfort collaborating with cross‑functional stakeholders.
• Fluency in English and other foreign language is nice to have.
• Proactive, structured, and compliance‑driven approach to work.

Benefits

Work flexibility
We give you the opportunity to adjust your work to your lifestyle. We offer flexible hours as well as the possibility of remote or hybrid work, depending on the role and your preferences.

Various forms of cooperation
At Helprise, you can choose the model that best suits your needs. We offer both employment contracts and flexible B2B cooperation options.

Basic benefits package
We care about the health and well-being of our employees - we provide private medical care, a MultiSport card, and life insurance.

Development on your terms
We provide an individual development budget that you can use for your professional growth. As a Lumina Learning partner, we also give you access to unique tools and the support of certified practitioners, so you can better understand your potential and strengthen your talents.

Integration and shared experiences
We regularly enjoy new experiences together and build relationships in an inspiring atmosphere. From cooking sessions, through yoga weekends in nature, to the thrill of escape rooms.