Technical Documentation & Proposal Specialist

Sabot Consulting, Inc.; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Sabot Consulting, a management consulting firm focused on IT executives and managers, is seeking a Remote Technical Documentation & Proposal Specialist to own document quality, knowledge organization, and proposal production across the firm. The role combines document-operations, formatting, and QA with advanced Word skills, PDF expertise, and library governance in Confluence, SharePoint, JIRA, and Teams.

You’ll guide AI-assisted drafting, editing, and validation to ensure professional,

Qualifications

• Expert-level Word skills.
• Adobe Acrobat/PDF capability.
• Working knowledge of Confluence, JIRA, SharePoint, and Teams.
• Excellent organization and attention to detail.
• Proposal or consulting-document experience; strong editing skills.
• AI fluency; ability to enforce standards across senior teams.
• Government-contracting/RFP experience is strongly preferred.

Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Skills

Word mastery

Editing

AI fluency

Attention to detail

Proposal/document experience

Government contracting/RFP experience

Tools

Adobe Acrobat

Confluence

JIRA

SharePoint

Teams

Job description

Technical Documentation & Proposal Specialist - Remote

Sabot Consulting is looking for a firm-wide owner for document quality, knowledge organization, and proposal production. This role will own the mechanics, organization, consistency, and final production quality of Sabot's written work product.

Responsibilities

A hybrid document-production, knowledge-management, proposal-operations, and quality-assurance role. This person is not primarily a content author; they make Sabot’s documents professional, controlled, findable, reusable, compliant, and submission-ready.

Core Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Qualifications

• Expert-level Word skills
• strong Adobe Acrobat/PDF capability
• working knowledge of Confluence, JIRA, SharePoint, and Teams
• excellent organization and attention to detail
• proposal or consulting-document experience; strong editing skills
• AI fluency; and the judgment/confidence to enforce standards across senior teams
• Government-contracting/RFP experience is strongly preferred.

About Us:

Sabot Consulting is a management consulting company focused on providing technical and management consulting to IT executives and managers in strategic, operational, and project-based practice areas. Our focus on providing expert staff that have the knowledge, experience, and professionalism to engage the client at all levels is the key to our success.