Talent Operations Coordinator EMEA Fortive Wroclaw, Dolnoslaskie, Poland

Industrial Scientific Corporation; Wrocław; On-site; PLN 180,000 - 240,000; Full time

Job summary

Fortive Corporation seeks a Talent Operations Coordinator to support and administer Talent Domain processes across the EMEA region. You will coordinate interviews, manage pre-employment steps, and maintain detailed records to drive efficient hiring operations.

You will collaborate with HR to report metrics, identify improvements, and ensure policy compliance. This hybrid role requires strong communication, data analysis, and a proactive approach to talent acquisition administration.

Qualifications

• Bachelor's degree in human resources, business administration, or a related field.
• 3–5 years of experience in HR operations, preferably in a talent acquisition support role.
• Proficiency with ATS and other HR software.
• English proficiency required; German, Dutch, Polish, Spanish, or Italian is a plus.

Responsibilities

• Coordinate and schedule interviews, ensuring logistics are in place (interviewers, rooms, equipment).
• Act as point of contact for internal stakeholders on interview scheduling and provide status updates.
• Coordinate pre-employment activities like reference checks, background screenings, and employment verifications.
• Maintain accurate talent acquisition records (candidates, notes, documentation) complying with policies and law.
• Assist with pre-boarding (offers, paperwork, documents).
• Collaborate with HR to report TA metrics accurately and timely.
• Identify opportunities for process optimization and drive improvements across Talent operations.
• Stay current with industry trends and best practices in talent acquisition and related administration.

Skills

Attention to detail

Organizational skills

Problem-solving

Continuous improvement

Collaboration

Communication

Analytical skills

Adaptability

Tech savvy

Confidentiality

Proactive

Customer service

Education

Bachelor's degree in HR/BA or related field

Tools

ATS

Job description

We’re looking for a Talent Operations Coordinator, this role is focused on supporting and administering processes within the Talent Domain across the EMEA region. Your main objective will be to ensure efficient coordination and documentation of hiring activities, maintain accurate records, assist with Talent Acquisition initiatives. This role will have a heavy focus on driving continuous improvement and process efficiency across the Talent landscape.

RESPONSIBILITIES:

• Coordinate and schedule interviews, ensuring all logistics are in place, including interviewers' availability, meeting rooms, and necessary equipment.
• Serve as a point of contact for internal stakeholders regarding interview scheduling and provide timely updates on interview status.
• Coordinate pre-employment activities, such as reference checks, background screenings, and employment verifications, ensuring timely completion and documentation.
• Maintain accurate and organized talent acquisition records, including candidate profiles, interview notes, and hiring documentation in compliance with company policies and legal requirements.
• Assist with the pre-boarding process for new hires, including offer packages, coordinating paperwork, and ensuring completion of required documents.
• Collaborate with the HR team to ensure timely and accurate reporting of talent acquisition metrics.
• Identify opportunities for process optimization and collaborate with key stakeholders to implement improvements, optimize workflows, and enhance the overall effectiveness across the talent landscape.
• Stay up to date with industry trends and best practices in talent acquisition, learning, and development administration, suggesting improvements to enhance our processes and practices.

YOU WILL BE SUCCESSFUL IF YOU HAVE:

• Attention to detail: Demonstrated ability to maintain accurate records, follow processes meticulously, and ensure data integrity.
• Organizational skills: Strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Problem-solving mindset: Proven track record of identifying issues, analyzing root causes, and implementing effective solutions to improve processes and efficiency.
• Continuous improvement mindset: Eagerness to seek out opportunities for improvement, embrace change, and proactively suggest enhancements to talent acquisition and learning and development administration.
• Collaboration and teamwork: Ability to work effectively with cross-functional teams, HR stakeholders, and external partners to achieve common goals and drive success.
• Communication skills: Excellent written and verbal communication skills, with the ability to effectively communicate with internal stakeholders and candidates.
• Analytical skills: Proficiency in analyzing data and metrics to identify trends, patterns, and areas for improvement in talent acquisition and learning and development administration.
• Adaptability: Willingness to adapt to changing priorities, learn new technologies and systems, and thrive in a dynamic work environment.
• Tech-savviness: Comfort and proficiency in using various HR software, applicant tracking systems (ATS), and case management tools.
• Confidentiality: Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.
• Proactive approach: Self-motivated and driven to take initiative, anticipate needs, and exceed expectations in talent acquisition and learning and development administration.
• Customer service orientation: Commitment to providing exceptional service to candidates, internal stakeholders, and employees throughout the talent acquisition and learning and development processes.

PREFERRED REQUIREMENTS:

• Bachelor's degree in human resources, business administration, or a related field.
• 3-5 years’ experience in HR operations, preferably in a talent acquisition support role.
• Proficiency in using applicant tracking systems (ATS) and other HR software.
• Must be proficient in English, preferred language capabilities German, Dutch, Polish, Spanish, or Italian.

This is a hybrid role.

Fortive Corporation Overview

Fortive’s essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

We Are an Equal Opportunity Employer.

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].