Specialist/Senior Specialist, Payroll Services

UPM; Kraków; Hybrid; PLN 70,000 - 95,000; Full time

Benefits offered by this job

Meaningful work

Caring community

Development opportunities

Sustainability focus

Job summary

UPM in Kraków, Poland seeks a Specialist/Senior Specialist, Payroll Services to join the Payroll team. The role centers on Finland payroll while contributing to global payroll initiatives in a cross‑border environment.

You will partner with external providers and internal teams to ensure compliant, accurate payroll delivery with a hybrid working model, and opportunities to grow within a multinational, sustainability‑focused company.

Qualifications

• 3–5+ years of payroll operations experience, preferably in international settings.
• Direct experience handling Finland payroll is highly desirable.
• Solid knowledge of labor, tax and compliance requirements.
• Proficiency with HRIS/Payroll technologies and time‑tracking tools.

Responsibilities

• Support Finland payroll transformations, design processes and readiness of new service model.
• Coordinate with external payroll provider and internal stakeholders to manage data flows and SLAs.
• Perform pre/post payroll reconciliations and quality checks to ensure accurate disbursements.
• Ensure compliance with labour laws, tax rules and reporting requirements.
• Collaborate with Finance and HR on reconciliations, GL postings, and audits.
• Act as escalation point for complex payroll inquiries and cross‑border issues.
• Contribute to continuous improvement and standardized payroll frameworks across Europe.

Skills

Payroll operations

Finnish language

English language

Workday

HRIS/Payroll tech

Vendor management

Tools

Workday

Time & Attendance systems

Job description

We are now looking for a Specialist/Senior Specialist, Payroll Services to join our Payroll team. The position is located in Krakow, Poland.

Greetings from your future manager

“As a Payroll Specialist, you will join our international community of payroll professionals, where we work together to deliver accurate, compliant and reliable payroll services. Your main focus will be Finland payroll, and you will play a key role in ensuring smooth end-to-end payroll delivery together with our internal teams and external payroll partners. While Finland will be at the heart of your role, you will also be part of our broader Global Payroll organization, giving you the opportunity to collaborate across countries, learn from colleagues and contribute to how we develop payroll globally. If you are passionate about payroll, enjoy taking ownership and want to develop together with us, I hope to hear from you!” – Nina Roos, Director, Global Payroll

What you will do

• Contribute to the ongoing payroll and time management transformation project in Finland, including transition activities, process design, way-of-working development, and readiness of the new service model
• Support the successful implementation and stabilization of new payroll and time management technologies, ensuring they meet the practical needs of UPM payroll operations
• Partner closely with external payroll provider and UPM internal stakeholders to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs)
• Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursements
• Ensure that all payroll processes comply with labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisors
• Work closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external audits
• Serve as an escalation point for complex payroll inquiries regarding pay, tax deductions, benefits or international situations
• Participate in continuous improvement, process optimization, and the development of standardized payroll frameworks and digital tools; as the role matures, responsibilities may expand to support payroll operations and development initiatives across European countries

Who you are

• You have solid professional experience (3–5+ years for Specialist or 5+ years for Senior Specialist) in managing payroll operations, preferably within international corporate environments or payroll service providers
• You have direct knowledge and proven experience handling payroll operations for Finland
• You possess strong expertise in payroll administration, collective labour agreement compliance requirements, social security and compliance requirements
• You are familiar with HRIS/Payroll technologies (e.g., Workday), Time & Attendance systems and proficient with office tools and case management technologies
• You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders
• You are organized and capable of managing strict deadlines in a fast-paced, multi-tasking environment
• You have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilities
• You are fluent in Finnish and English, both written and spoken

This is what we offer to you

• A meaningful job: We have an inspiring purpose "We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working.

Additional information about the position

This position offers a hybrid working model, combining remote work from home with regular on-site collaboration.

Country-specific information

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.

UPM – we renew the everyday

Read more: upm.com

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