Sourcing Specialist (Warsaw or Madrid)

Jones Lang LaSalle Incorporated; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Jones Lang LaSalle Incorporated in Warsaw is seeking a Sourcing Specialist for our EMEA Design and Construction team. You will coordinate RFP/RFI processes, maintain vendor data, and support project procurement on large corporate accounts.

The role requires 3–5 years in procurement, strong negotiation and English skills, and experience with e-bidding tools. This hybrid position offers exposure to major clients and diverse projects across the EMEA region.

Qualifications

• Essential – 3–5 years’ experience in procurement (RFP/RFI/RFQ document creation, use of Procurement tools)
• Preferred – knowledge of office fit-out projects construction supply chain
• Preferred – experience of sourcing for multiple projects for large corporate clients

Responsibilities

• Coordinate centralized tender processes (RFI/RFPs) on client procurement platform
• Maintain vendor database for EMEA region and related documentation
• Support project sourcing strategy and cost development with procurement tools
• Assist with drafting legal templates and contract terms
• Communicate with project managers and clients to ensure on-time procurement deliverables

Skills

Procurement strategy

RFP/RFI/RFQ experience

Negotiation skills

Communication skills

Excel / MS Office

Education

Bachelor’s degree in a numerate or engineering discipline

Tools

Procurement tools (e-bidding platforms)

Microsoft Excel

Microsoft Project

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Role available for Warsaw or Madrid office (Hybrid working model)We are looking for a Sourcing Specialist for our EMEA Design and Construction business line.Role Purpose:As part of a Design and Construction EMEA team and reporting to EMEA Regional Procurement Manager and Customer’s Sourcing and Procurement Department - the GREF (Global Real Estate & Facilities) Sourcing Specialist will coordinate the completion of construction RFP/RFI documents, their submission, comparison and analysis to support negotiations executed by Procurement and team decision making. After decision, the role might support in communication to finalize contractual documents, ensure proper documentation and internal communication. The role is dedicated to one of our biggest Customers - approx. 120 projects per year.What this job involves:Running centralized and integrated tender processes (RFI/RFPs) on Client’s procurement web platform.Maintaining Vendor Data Base for EMEA Region and related documentation.Responsibilities are split at Project Level and Portfolio Level.Portfolio Level:Support Sourcing activities workload.Developing and maintaining vendors’ databaseLiaise with clients procurement and legal team to set up and improve Sourcing and Procurement processSupport operations to stick to project schedule for Procurement activitiesProcurement Support of project cost developmentMaintain day-to day relationships with vendorsProvide guidance for Program Managers on Sourcing and Procurement process tools, procedures, policiesSupport D&C Program Managers with expertise on RFP specifications completeness and coordinate timelinesParticipate and contact in training of employees as well as e-training of business owner for procurement tools roll-outWork in full compliance with the company Spending and Transaction policyProject Level:Support on Project Sourcing Strategy selection aligned with Client’s proceduresSupport on getting necessary legal templates to go out to tenderSupport the following project sourcing processes: Design, Project Management, Cost Mangament, General Contractor, Subcontracted packages, other consultantsProviding necessary benchmarking and capturing information to support Design and Construction TeamManage RFP/RFI PackagesSubmit RFxs in client’s procurement toolCreate bidders’ proposal comparisons and support proposal evaluation up to completionSupport contractor bidding processParticipation on vendor cost negotiation (based on cost tool, related to budget and CAPex)Participation on defining vendor bidding listsParticipation on contractor subcontract negotiationsSupport on Legal agreements completion: commercial terms and appendixesControl if project Costs of Works are at or below approved budgets or estimated budgetsClient presentations to demonstrate value for money & savings achieved from the programLiaison with JLL’s other client account teams to gather best practiceAll additional duties commensurate to the level of the role.Every day is different, and in all these activities, we’d encourage you to show your ingenuity.Sound like you? To apply you need to be:Essential – minimum of 3 – 5 years’ experience in procurement (RFP/RFI/RFQ document creation, use of Procurement tools (e-bidding platforms), proposal evaluation, contract and/or vendor management)Preferred – knowledge of office fit-out projects construction supply chain.Preferred – minimum 3 – 5 years’ experience of sourcing activities for multiple construction projects simultaneously for large corporate clients; ideally fast track office fit-out, commercial refurbishment and M&E upgrade projects.Essential – Bachelor’s degree in a numerate or engineering discipline.Preferred – formal Quantity Surveyor / cost management qualification.Excellent negotiation skills.Outstanding problem solving.Strong communication skills (English mandatory, any other EU language required, DE, FR, IT, ES, PL is a plus)Ability to manage multiple work assignments simultaneously, manage multiple or conflicting priorities, and handle a high-pressure working environment.Outstanding client relationship management skills with great client focus.Outstanding analytical ability, attention to detail and organizational skillsExcellent numerical, commercial and financial acumen.Advanced Excel skills with good Word, PowerPoint and Microsoft Project skills; knowledge and experience in using online collaboration tools, cloud content management and file sharing service platforms.Familiarity with AI and automation tools.Candidate must demonstrate personal impact and gravitas, with high velocity & speed of response and a proactive, 'can-do' attitude.Positive, solution-oriented communications and a willingness to take responsibility, Ownership sense is a must.What you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today!If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.