Site Contracts Negotiator II

ICON; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

LifeWorks EAP

Life assurance

Flexible benefits

Job summary

ICON is a global healthcare intelligence and clinical research organisation focused on bringing new medicines to patients faster. We hire in a values-driven environment that emphasizes integrity, collaboration, agility, and inclusion.

Senior Site Contracts Negotiator II in Warsaw will negotiate CTAs and site budgets with investigator sites in Poland, handling multiple contracts and coordinating with Legal, Finance, and Study Start-Up to ensure timely, compliant starts.

Qualifications

• Fluent in Polish and English and able to negotiate contracts in both languages.
• Experience in site contracting, contract negotiation, or contracts administration.
• Understanding of Clinical Trial Agreements and site budget negotiations.

Responsibilities

• Negotiate CTAs, amendments, and site budgets with investigator sites in Poland.
• Manage negotiations in Polish and English, adapting to site needs.
• Review contract language; coordinate with sponsor, legal, and study-start teams.

Skills

Polish language

English language

Negotiation

Stakeholder management

Multitasking

Education

Bachelor's degree (law, business, life sciences or related)

Tools

Clinical trial systems

Job description

Senior Site Contracts Negotiator - Warsaw, Poland - office or homebased

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Negotiator II at ICON, you will play an important role in getting clinical trials up and running by negotiating Clinical Trial Agreements (CTAs) and site budgets directly with investigator sites in Poland.

You will independently manage contract negotiations across a portfolio of clinical studies, working closely with Polish sites, sponsors, and internal teams to reach timely, commercially sound, and compliant agreements.

What You Will Do:

• Negotiating Clinical Trial Agreements (CTAs), amendments, and site budgets directly with investigator sites in Poland.
• Managing negotiations in Polish and English, adapting your communication and approach to different site and stakeholder requirements.
• Reviewing and negotiating contract language in line with sponsor requirements, internal guidance, local regulations, and site feedback.
• Managing a portfolio of contracts simultaneously, tracking progress and proactively resolving issues that could delay study start-up.
• Partnering with Legal, Finance, Study Start-Up, and project teams to resolve contractual and budget-related matters.
• Maintaining accurate documentation of negotiations, approvals, and executed agreements within relevant clinical trial systems.
• Identifying opportunities to improve contracting processes, templates, and ways of working.
• Sharing knowledge and best practices with colleagues and supporting less experienced team members where appropriate.

Your Profile

• Fluent Polish and English are essential, as you will negotiate contracts and budgets directly with investigator sites in Poland.
• Bachelor's degree in law, business, life sciences, or a related field, or equivalent relevant experience.
• Previous experience in site contracting, contract negotiation, contracts administration, or a comparable role, ideally within a CRO, pharmaceutical, biotechnology, or healthcare environment.
• Understanding of Clinical Trial Agreements and/or site budget negotiations.
• Strong negotiation and stakeholder management skills, with the confidence to navigate contractual discussions and reach effective solutions.
• Ability to independently manage multiple negotiations, priorities, and deadlines.
• Strong attention to detail combined with a practical, solution-focused approach.
• Collaborative mindset and ability to work effectively with cross-functional and international teams.

#LI-MK1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here