Site Budget & Contract Specialist

Fortrea; Warszawa; Hybrid; PLN 120,000 - 160,000; Full time

Benefits offered by this job

Flexible work options

Professional growth opportunities

Job summary

Fortrea is seeking a Site Budget & Contract Specialist to negotiate and manage site agreements, confidentiality agreements, and related contracts supporting our clinical research efforts.

In this role, you will collaborate with clinical study teams, legal, and project management to ensure timely contract execution, maintain files, and drive process improvements in a fast-paced environment. Flexible remote/hybrid options available.

Qualifications

• Bachelor’s degree (LLB, JD, BA, or BS) preferred; a university-level law degree is highly desirable (UK/EU).
• Fortrea may consider equivalent relevant experience in lieu of educational requirements.
• 2–4 years of experience in contract negotiation, clinical research, or a related field.
• Strong understanding of ICH GCP guidelines and clinical research processes.
• Excellent negotiation, communication, and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and contract tracking systems.

Responsibilities

• Prepare, negotiate, and manage site agreements, confidentiality agreements, and letters of indemnification for clinical trials.
• Ensure compliance with SOPs, regulatory guidelines, and contractual obligations.
• Track, update, and maintain contract status in relevant systems, ensuring transparency and timely execution.
• Identify and elevate contractual issues to management as needed.
• Support the internal review, revision, and approval process of contracts before forwarding them to external parties.
• Collaborate with clinical study teams, legal, and project management to ensure seamless contract execution.
• Maintain electronic and paper contract files, ensuring accuracy and accessibility.
• Assist in the continuous improvement of departmental processes and procedures.
• Provide regular status updates to management and study teams.

Skills

Negotiation

Communication

Organizational skills

Independent work

Microsoft Office

Education

Bachelor’s degree (LLB/JD/BA/BS)

Tools

Contract tracking systems

Microsoft Office

Job description

Job Overview

Fortrea is dedicated to streamlining clinical trials and ensuring compliance with global regulations. As a Site Budget & Contract Specialist, you will negotiate and manage site agreements, confidentiality agreements, and other contracts that support our clinical research efforts.

Key Responsibilities

• Prepare, negotiate, and manage site agreements, confidentiality agreements, and letters of indemnification for clinical trials.
• Ensure compliance with SOPs, regulatory guidelines, and contractual obligations.
• Track, update, and maintain contract status in relevant systems, ensuring transparency and timely execution.
• Identify and elevate contractual issues to management as needed.
• Support the internal review, revision, and approval process of contracts before forwarding them to external parties.
• Collaborate with clinical study teams, legal, and project management to ensure seamless contract execution.
• Maintain electronic and paper contract files, ensuring accuracy and accessibility.
• Assist in the continuous improvement of departmental processes and procedures.
• Provide regular status updates to management and study teams.

Required Qualifications

• Bachelor’s degree (LLB, JD, BA, or BS) preferred; a university-level law degree is highly desirable (UK/EU).
• Fortrea may consider equivalent relevant experience in lieu of educational requirements.
• 2–4 years of experience in contract negotiation, clinical research, or a related field.
• Strong understanding of ICH GCP guidelines and clinical research processes.
• Excellent negotiation, communication, and organizational skills.
• Ability to work independently and manage multiple priorities in a fast‑paced environment.
• Proficiency in Microsoft Office and contract tracking systems.

What We Offer

• Competitive salary and performance‑based incentives.
• Flexible work arrangements (remote/hybrid options).
• Professional growth opportunities in a collaborative and innovative environment.
• The opportunity to work on cutting‑edge clinical research projects.

EEO Statement

Learn more about our EEO & Accommodations request here.