Senior Project Specialist (Partner Programs)

Allegro; Warszawa; Hybrid; PLN 120.000 - 180.000; Vollzeit

Benefits dieser Stelle

Flexible hours (4/1 hybrid)

Office in Warsaw

Cafeteria plan

English classes

Zusammenfassung

Allegro in Warsaw is seeking a Senior Project Specialist to coordinate international partner expansion projects. You will work with teams across Allegro to keep projects on track and ensure tasks and processes are completed efficiently.

The role requires fluency in English and Polish, experience in project coordination or operations, and a passion for improving processes and data-driven decision making. You will use Excel or Google Sheets and maintain clear documentation.

Qualifikationen

• Fluent in English (C1+) and Polish (native level).
• Experience in project coordination, operations, process management or a similar role.
• Ability to coordinate tasks with multiple teams to get things done.
• Strong organizational and multitasking abilities.
• Ability to work independently and escalate issues when needed.
• Good communication and problem-solving skills.
• Interest in e-commerce, marketplaces or international business.
• Proficient with Excel/Google Sheets.

Aufgaben

• Coordinate assigned projects and tasks, ensuring delivery on time and within scope.
• Collaborate with teams such as Verticals, Pricing, Legal and Compliance to gather information and coordinate next steps.
• Plan projects, track deadlines and dependencies, and follow up on open tasks.
• Coordinate operational activities related to partner compliance and international expansion.
• Keep the team updated on progress, issues, and delays.
• Prepare and maintain project documentation, roadmaps, meeting notes and status updates.
• Review processes and implement practical improvements.
• Maintain simple reports and dashboards to track progress and business metrics.
• Analyze data and feedback to identify problems, trends and opportunities.
• Share knowledge with colleagues and support the team in improving ways of working.

Kenntnisse

Project coordination

Multitasking

Communication

Independent work

Problem-solving

Cross-team collaboration

Tools

Excel

Google Sheets

Jobbeschreibung

We are part of the Partner Programs (CE-3) team, supporting partners who want to grow their business internationally. We work on projects that help sellers expand across Central European markets, launch in new markets, and operate smoothly and in line with local and EU requirements.

As a Senior Project Specialist you will help coordinate projects and day-to-day activities related to international partner expansion. You will work with different teams across Allegro, keep projects on track, and make sure tasks and processes are completed efficiently.

Your responsibilities

• Coordinate assigned projects and tasks, making sure they are delivered on time and to the agreed scope.
• Work with teams such as Verticals, Pricing, Legal and Compliance to collect information, clarify requirements and coordinate next steps.
• Help plan projects, track deadlines and dependencies, and follow up on open tasks.
• Coordinate operational activities related to partner compliance and international expansion.
• Keep the team updated on project progress, potential issues and delays.
• Prepare and maintain project documentation, including task lists, roadmaps, meeting notes and status updates.
• Review existing processes, identify areas for improvement and help implement practical solutions.
• Maintain simple reports and dashboards to track project progress and business metrics.
• Analyze data and feedback to identify problems, trends and opportunities.
• Share knowledge with colleagues and support the team in improving the way we work.

This role might be a great fit if you

• Are fluent in English (C1+) and Polish (native level).
• Have experience in project coordination, operations, process management or a similar role.
• Enjoy coordinating tasks and working with different teams to get things done.
• Are organized and comfortable managing several tasks at the same time.
• Can work independently, take ownership of your tasks and ask for help or elevate issues when needed.
• Have good communication and problem-solving skills.
• Are interested in e-commerce, marketplaces or international business.
• Are comfortable working with Excel, Google Sheets or similar tools.
• Like improving processes and finding simple, practical solutions to problems.

Nice to have

• Experience in e-commerce, marketplace or international business.
• Experience working with marketplace sellers or selling on Allegro.
• Experience with compliance or cross-border operations.
• Experience with dashboards, BI tools or data analysis.
• Experience with process mapping or process improvement.
• Experience preparing presentations or project documentation.

What we offer

• Flexible working hours in a hybrid model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem! Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.
• Well-located office in Warsaw (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• English classes that we pay for related to the specific nature of your job.
• Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise.
• A high degree of autonomy in terms of organizing your team’s work; we encourage you to develop continuously and try out new things.