Senior Project Manager– Internal Processes (Contract, Remote)

INFUSE; Kraków; Hybrid; PLN 70,000 - 90,000; Full time

Benefits offered by this job

Reduced working hours on Fridays during summer

Collaborative innovation-first environment

Opportunity to shape company systems

Job summary

INFUSE in Kraków is seeking an experienced Senior Project Manager to lead strategic business initiatives focused on optimizing processes. This role involves managing projects from inception to completion, ensuring timely delivery and resource allocation.

The ideal candidate will have over 4 years of project management experience, a background in business analysis or product management, and strong skills in AI tools. A collaborative approach is essential as you work cross-functionally to drive business improvements.

Qualifications

• 4+ years of proven project management experience.
• Experience as a Business Analyst or Product Manager.
• Proven experience in managing digital business process improvement projects.
• Fluency in English (Upper-Intermediate or Advanced level).

Responsibilities

• Lead and coordinate multiple projects across departments.
• Own project planning, budgeting, and risk management.
• Conduct analysis of workflows for optimization.
• Communicate effectively with stakeholders throughout the project.

Skills

Project management experience

Business analysis

Product management

AI prompting

Collaboration with stakeholders

Fluency in English

Tools

No-code/Low-code tools

AI tools

Job description

Our Hiring Process

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.
• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
• At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face‑to‑face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.
• From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live.

INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy.

We are seeking an experienced Senior Project Manager with a background in Business Analysis and/or Product Management to lead strategic business initiatives. This role is responsible for the end‑to‑end execution of projects focused on analyzing, planning, implementing, and automating business processes. The ideal candidate combines project management expertise with analytical skills to drive business process improvements at both departmental and company levels.

Key Responsibilities

• Lead and coordinate multiple projects simultaneously across different departments, ensuring timely delivery within scope and budget
• Own end‑to‑end project planning, including solution design, budgeting, resource allocation, and risk management
• Conduct in-depth analysis of workflows and business processes to identify optimization opportunities and translate them into actionable project requirements
• Drive business process improvements through research, process modeling, data analysis, and gap analysis
• Communicate effectively with stakeholders throughout the project lifecycle - gathering requirements, reporting progress, presenting results, and managing expectations
• Lead change management efforts, ensuring smooth transitions and stakeholder engagement during implementation
• Coordinate with cross‑functional teams to ensure the successful integration of business systems, processes, and technology solutions

Qualifications

• 4+ years of proven project management experience
• Proven experience as a Business Analyst or Product Manager
• Proven experience managing internal products, projects, and processes
• Proven experience in managing digital and operational business process improvement projects
• Hands‑on experience in business process analysis and workflow optimization with a proven track record of implementing improvements directly into products or operational processes
• Hands‑on experience using and implementing AI tools to automate workflows, validate hypotheses, build prototypes, and optimize products and processes
• Strong AI prompting skill
• Experience managing cross‑functional teams and collaborating with business and technical stakeholders
• Fluency in English (Upper‑Intermediate or Advanced level)
• Experience implementing AI into products and/or business processes with measurable results is a plus
• Experience in B2B marketing operations, lead generation, demand generation, or marketing automation is a plus
• Proficiency in no‑code/low‑code tools (n8n, Zapier, Make, Bubble, Bolt, etc.) is a plus

What We Offer

• Opportunity to shape the backbone systems of a modern, data‑driven digital company.
• Autonomy to lead meaningful projects from ideation to impact.
• A collaborative, innovation‑first environment that values initiative and experimentation.
• Reduced working hours on Fridays during the summer.
• Schedule: Monday–Friday, 1:00/2:00 PM – 9:00/10:00 PM EET.

Why Join Us

You’ll be at the intersection of technology, process innovation, and business growth – building systems that empower our teams to work smarter, faster, and more collaboratively. If you’re a strategic thinker who loves turning complexity into clarity and ideas into scalable solutions, we’d love to meet you.