Senior Project Manager (HR & Group Systems) | f/m/d

ERGO Technology & Services S.A.; Województwo pomorskie; On-site; PLN 180,000 - 320,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Remote work opportunities

Language classes subsidy

Integration events

Employee referral program

Charity initiatives

Sports activities subsidy

Job summary

ERGO Technology & Services S.A. in Gdańsk seeks a Senior Project Manager (HR & Group Systems) to drive complex IT infrastructure, workplace and application projects across European locations.

You will own budgets, schedules, and governance while coordinating global teams and suppliers to deliver business outcomes. The role requires excellent English, 7+ years of delivery experience in regulated or finance environments, and strong leadership to steer cross-functional programs toward successful

Qualifications

• Demonstrated experience delivering multiple IT infrastructure, workplace or application projects.
• Proven ability to manage budgets, risks and stakeholder expectations.

Responsibilities

• Drive multiple complex projects with budgets of €1m–€3m, ensuring on-time delivery.
• Coordinate cross-functional teams across ERGO and partners.
• Produce project charters, schedules and governance artifacts.
• Manage risks, issues and project communications for executives.

Skills

Fluency in English

7+ years IT project delivery

IT Operations & Infra experience

MSP/PRINCE2/Agile

Global programmes management

Strong communication

Tools

MSP

PRINCE2

Agile

Job description

Senior Project Manager (HR & Group Systems) | f/m/d

Miejsce pracy: Gdańsk

Your responsibilities

• driving multiple complex projects with a budget of approximately €1m – €3m and taking responsibility for their delivery using formal project management techniques as appropriate by facilitating communication, coordination, planning, and execution across ERGO teams and business partners
• planning and follow-up on assigned projects – including time scheduling, cost planning, resource management, quality assurance
• producing a Charter for each project based on the agreed scope, defining the budget, identifying the resources, creating the schedule, outlining the approach and suggesting the sequencing of work required to execute the project effectively
• collaborating with internal ERGO partners to troubleshoot project planning issues facilitating design, planning, and implementation workshops with internal and external stakeholders
• preparing, planning, and supervising IT projects areas of delivery, implementation, and integration of IT infrastructure and systems
• proactively managing project risks and issues; developing effective mitigation/treatment plans
• managing project meetings, schedules, milestones, and delivery
• preparing project correspondence and presentations, as needed, for status reports, executive updates, meetings, annual planning
• ensuring all project costs (actuals) are actively tracked and managed, including SOWs/Purchase Orders, contracts, internal resource assignments
• coordinating the completion of all documentation, project plans, change requests, approvals, lifecycle steps and compliance gate requests on time to ensure the project continues to align with the agreed schedule
• building and maintaining a successful relationship with teams and business partners
• travelling to our European locations of ERGO may be required

Our requirements

• fluency in English
• at least 7+ of experience in successfully managing the delivery of multiple IT infrastructure, workplace or application projects within a technically complex and dynamic environment, ideally in a global Finance/Insurance or regulated industry
• experience of IT Operations, Infrastructure, Networks, Engineering, Application Management, Workplace tooling and IT Support
• working knowledge of Project/Programme Management, e.g., Managing Successful Programmes (MSP), Prince2 and Agile project management tools and methodologies
• strong management skills including project management, financial management, change management and facilitation
• experience in setting up and driving successful global programmes
• demonstrated strong personal organizational skills and the ability to coordinate the efforts of others globally in the successful delivery of projects
• ability to work in complex organisation structures and tenaciously forge a path for delivery resulting in business outcomes and stakeholder benefit
• excellent project planning, budget, scoping, costing, and scheduling ability
• proven ability to create meaningful reports and summarise project health status for stakeholder presentations
• ability to drive a mixture of functional and geographic workstreams and co-ordinate step change delivery to the business in a unified way
• knowledge of infrastructure integration issues at the international level
• experience in managing distributed teams and able to work in a matrix setup
• excellent communication and presentation skills

• Clarity experience

What we offer

• Let's be healthy – medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.
• Let's be balanced – work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.
• Let's be smart – we organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.
• Let's be responsible – each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.
• Let's be fun – company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!
• Let's be diverse – every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!

Benefits

• sharing the costs of sports activities
• private medical care
• sharing the costs of foreign language classes
• sharing the costs of professional training & courses
• life insurance
• remote work opportunities
• integration events
• employee referral program
• charity initiatives

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.