Senior Project Manager

XTB online investing; Warszawa; Hybrid; PLN 199,000 - 253,000; Full time

Benefits offered by this job

Training budget

Birthday leave

Parental leave

Equipment provided

Private medical care

English learning platform

Wellbeing platform

Remote work

Job summary

XTB online investing in Warsaw seeks a Senior Project Manager to lead end-to-end IT projects across multiple teams and external vendors, spanning 1-2 months to 1-2 years.

You will own roadmaps, manage risks, organize workflows, and report statuses to executives, using Jira, BI and DB data to improve processes.

The role requires 5+ years in IT with at least 3 years as PM, Prince2 or PMP certification, English at C1 level, and offers remote or office-based work in Poland.

Qualifications

• Minimum 5 years in IT, with at least 3 years as PM.
• Strong fintech domain knowledge and technical background.
• PM certification (Prince2 or PMP).
• Experience with agile development (Scrum/Kanban).
• Excellent communication and negotiation skills.
• English at C1 level.

Responsibilities

• Drive end-to-end IT projects across multiple teams and vendors.
• Create and update project roadmaps; own goals and documentation.
• Set up communication channels, approvals, checkpoints and standards.
• Identify and manage risks; remove blockers to delivery.
• Lead workshops; report statuses to stakeholders.
• Develop processes using data from Jira, BI and databases.

Skills

Project management

Stakeholder management

Cross-team collaboration

Communication

English (C1)

Education

Prince2 or PMP certification

Tools

JIRA

Excel

Google Sheets

Claude Code

Job description

We are building XTB – a global investment company offering innovative technological solutions that allow our clients to effectively manage their finances in multiple ways. All of this within a single, intuitive XTB app already used by over one million users worldwide!
We are a certified Great Place to Work company.

Who is a Senior Project Manager at XTB?

• You are a key part of the PMO (Portfolio Management Office) within the Product & Technology (IT) department.
• You drive end-to-end projects that cross multiple IT teams, non-IT departments, and external vendors.
• You manage diverse initiatives (ranging from 1-2 months to 1-2 years), proactively adapting plans to ensure successful delivery.
• You manage stakeholders at all levels (including SME, Corporate management, Consulting services, Trading, IT, and Accounting) and collaborate daily with Product Managers, Program Managers, and Team Leads.
• You create, visualize, and update project roadmaps, taking full ownership of goal decomposition and documentation.
• You organize the workflow effectively: you set up communication channels, approval processes, checkpoints, and documentation standards.
• You proactively identify key risks, manage them methodically, and swiftly remove obstacles blocking the teams from delivering.
• You lead workshops and working sessions, and you report project statuses to key stakeholders.
• You create and implement processes based on data from Jira, BI, and DB to support the PMO and the broader Tech & Product department.

Requirements

• Minimum 5 years of experience in IT, including at least 3 years as a Project Manager (or in a similar role).
• A strong technical background and solid domain knowledge of financial products / fintech.
• A project management certification (e.g., Prince2 or PMP).
• Advanced proficiency in AI tools (Claude Code), JIRA, Excel, and Google Spreadsheets.
• Solid understanding of the software development life cycle (SDLC) and various IT specializations (FE, BE, QA, BA, Arch, UX, UI, PO, SM, DevOps).
• Experience in agile product development (Scrum, Kanban) and cross-team collaboration.
• Highly developed soft skills: assertiveness, effective communication, conflict resolution, and negotiation.
• Process-oriented mindset, a high level of independence, and the ability to quickly grasp complex domain knowledge.
• English proficiency of at least C1 level.

What We Offer

• Real influence on the development of the company and the product.
• Work in an experienced team that is happy to share its knowledge.
• A clear vision of development thanks to regular feedback.

Benefits

• A training budget for courses and conferences that interest you.
• An extra day off on your birthday.
• An extra day off for parents.
• Equipment tailored to your needs.
• Private medical care and group insurance.
• Access to an e-learning platform for learning English and a benefits platform.
• Access to a wellbeing platform and the opportunity to take advantage of workshops and private therapy sessions.
• Remote work, from the office in Warsaw or from a coworking space in your city.

17,850 zł - 22,700 zł a month

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.