Senior Project Coordinator

TMF Group; Poland; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Central office location

Hybrid work model

Private medical care

Life insurance

Multikafeteria program (e.g. Multispec

Language learning platform

Mental health & well-being platform

Charity projects

Job summary

TMF Group seeks a delivery-focused professional to manage complex activities and projects with limited supervision. You will align initiatives with objectives, timelines, quality, and governance while acting as a subject matter expert within the team.

You will provide technical support for complex client requirements and proactively resolve issues. The role supports continuous improvement and works in a hybrid setup with quarterly in-office attendance in Warsaw or Katowice.

Qualifications

• Bachelor's degree (or equivalent).

Responsibilities

• Deliver complex activities or projects with minimal supervision.
• Ensure alignment with objectives, timelines, quality, and governance standards.
• Act as a recognized SME within the team.
• Provide technical support for complex issues and client requirements.
• Analyse and resolve complex issues, taking a proactive approach.

Education

Bachelor's degree

Job description

About TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Discover the role

To drive delivery of complex activities or projects, applying deep expertise to solve problems, improve processes, and ensure high-quality outcomes. The role operates independently, contributes to project or service improvements, and provides guidance or informal leadership to less experienced colleagues while supporting broader team objectives.

The position is hybrid - with attendance at our Warsaw/Katowice office expected once every quarter.

Key Responsibilities

Complex Delivery Management

Deliver complex activities or projects with minimal supervision

Ensure alignment with objectives, timelines, quality, and governance standards

Subject Matter Expertise

Act as a recognized SME within the team

Provide technical support for complex issues and client requirements

Problem Solving & Improvement

Analyse and resolve complex issues, taking a proactive approach

Identify and drive process improvements and efficiencies

Stakeholder Management

Build relationships with key stakeholders across functions and geographies

Manage expectations and provide solutions to challenges

Team Support & Guidance

Provide informal guidance to junior team members

Support knowledge sharing and capability development

Technical & Functional Expertise

In-depth knowledge in own discipline and good understanding of related areas

Ability to act as a subject matter expert for complex issues

Strong proficiency in advanced tools, methodologies and frameworks

Stakeholder & Relationship Management

Strong stakeholder management across different levels and regions

Ability to influence and negotiate with internal and external stakeholders

Builds credibility and trust across teams

Operational & Delivery Excellence

Ability to independently manage complex deliverables or projects

Strong planning, coordination and organizational skills

Focus on quality, efficiency and continuous improvement

Problem Solving & Decision Making

Ability to solve complex problems and propose innovative solutions

Applies a new perspective to existing challenges

Makes independent decisions within broad guidelines

Continuous Improvement & Innovation

Identifies opportunities for process, tool and service improvements

Contributes to best practices and knowledge development

Experience

Key Requirements

3-5 years of experience

coordinates and supervises daily activities of a small team

sets priorities and supports performance/engagement actions with oversight from more senior managers.

Knowledge of service line or previous experience in HRP, A&T or GEM (asset)

Education

Bachelor's degree (or equivalent).

People Management Experience

Demonstrated first-line team leadership (work allocation, coaching, review/quality oversight) consistent with "supervises daily activities" expectation.

Certifications

Practitioner-level PM certification (PRINCE2/Agile)

What's In It For You

• Convenient central location of the office
• Stable employment
• Flexi-time and remote/hybrid working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

We're looking forward to getting to know you!