Senior Payroll Officer (EMEA, UK Payroll Experience)

Innovecs; Kraków; Hybrid; PLN 180,000 - 240,000; Full time

Job summary

Innovecs in Kraków, Poland, seeks a Senior Payroll Officer (EMEA, UK Payroll Experience) to manage multinational payroll via ADP and EOR partners. The role supports accurate, compliant payroll delivery across EMEA with a focus on governance and process improvement.

You will partner with HR, Finance, and Legal to drive payroll transformation, mentor staff, and ensure audits and controls are robust in a complex, fast-paced environment.

Qualifications

• 7+ years of payroll experience across multiple jurisdictions.
• Deep knowledge of EMEA payroll regulations, taxation, social security, and reporting.
• Professional payroll qualification preferred (CIPP, GPA or equivalent).
• Hands-on ADP platform experience; Workday HCM highly regarded.
• Proven vendor governance, SLA management, and cost oversight.
• Auditing, internal controls, and governance in a multinational setting.
• Strong data analysis, payroll modelling, and executive reporting.
• Leadership, mentoring, and development of junior staff.

Responsibilities

• Own end-to-end EMEA payroll delivery via ADP and EOR vendors across in-scope countries.
• Advise workforce operations, finance, and senior leadership on payroll matters.
• Lead vendor governance for ADP and EOR providers with SLA reviews and improvements.
• Approve payroll inputs/outputs, including hires, terminations, changes, and benefits.
• Perform complex payroll analyses, root-cause investigations, and remediation.
• Own EMEA payroll reporting, analytics, and Board-level insights.
• Lead payroll audits and internal control frameworks for EMEA.
• Serve as primary contact for internal and external auditors.
• Drive month-end/year-end close, GL reconciliations, and statutory filings.
• Govern EOR commercials, invoicing, SLAs, and cost drivers.
• Champion payroll transformation, automation, standardization, and vendor consolidation.
• Collaborate with HR, Finance, Legal, Tax, and external providers for a unified operation.
• Mentor and develop junior payroll team members.

Skills

Leadership

Stakeholder management

Analytical skills

Regulatory compliance

Audit readiness

Mentoring

English proficiency

Education

Payroll qualification (CIPP, GPA or equivalent)

Tools

ADP platforms (Celergo/GlobalView/Streamline)

Workday HCM

Job description

Are you a detail-oriented payroll professional passionate about accuracy and compliance? Join our dynamic team as a Senior Payroll Officer (EMEA, UK Payroll Experience).

As a Senior Payroll Officer, you will manage payroll delivery across multiple EMEA jurisdictions using our ADP platform and Employer of Record providers. This is an outstanding opportunity to operate in an energetic, multinational environment, contribute to global payroll transformation, and be part of a world-class team!

Innovecs is a global digital services company with a presence in the US, the UK, the EU, Israel, Australia, and Ukraine. Specializing in software solutions, the Innovecs team has experience in Supply Chain, Healthtech, Collaboration Tech, and Gaming.

For the fifth year in a row, Innovecs is included in the Inc. 5000, the list of fastest-growing private companies in the US, and a ranking of the best global outsourcing service providers by IAOP. Recently, Innovecs was honored with the prestigious Global Good Awards for the Employee Engagement & Wellbeing, won gold at the Employer Brand Management Awards, and was included in the Global Top 100 Inspiring Workplaces Ranking.

Innovecs is an equal opportunity employer. All hiring decisions are based on professional qualifications, skills, and experience. We are committed to a transparent, merit-based recruitment process that prevents discrimination and ensures equal opportunities for all candidates. Reasonable accommodations are available upon request throughout the recruitment process to support accessibility and inclusion.

Requirements

What We're Looking For

• Over 7 years of advancing payroll experience, with extensive knowledge in complex, multi-country EMEA settings managed through ADP and EOR providers.
• Comprehensive understanding of EMEA payroll regulations, tax obligations, social insurance, statutory reporting, and compliance frameworks across multiple jurisdictions.
• Professional payroll qualification (CIPP, GPA, or equivalent local accreditation) strongly preferred.
• Hands-on expertise with ADP payroll platforms (e.g., ADP Celergo, ADP GlobalView, or ADP Streamline) is required; Workday HCM experience is highly regarded.
• Proven track record leading third-party payroll vendors and EOR relationships, including SLA governance, commercial oversight, blocking issue management, and performance optimization.
• Strong experience operating with internal controls, and audit environments in a multinational, publicly listed company.
• Demonstrated leadership in payroll transformation — automation, standardization, system implementation, M&A integration, or vendor consolidation.
• Advanced analytical capability, including reconciliations, payroll modelling, executive reporting, and data-driven decision-making.
• Sharp problem-solving and decision-making approach — comfortable navigating ambiguity, prioritizing risk, and driving outcomes.
• Demonstrated success mentoring, coaching, and developing junior team members, with the ambition to grow into a future payroll leadership role.
• Highly independent, capable of handling challenging priorities, tight deadlines, and critical deliverables in a fast-paced global environment.
• Unwavering integrity and discretion in handling highly sensitive payroll and employee data.
• Executive-level collaborator management and communication skills, with the gravitas to influence across functions, levels, and geographies.
• Proficient English required; Polish language skills highly advantageous.
• Hybrid working model – currently 3 days per week in the office.

Responsibilities

What You'll Do

• Own end-to-end EMEA payroll delivery via ADP and EOR vendors, ensuring accuracy, compliance, confidentiality, and timely completion across all in-scope countries.
• Serve as the authoritative subject matter expert on EMEA payroll legislation, taxation, social security, and statutory obligations, advising workforce operations, employee relations, financial services, legal, and senior business collaborators.
• Lead vendor governance for ADP along with EOR service providers, including SLA management, performance reviews, addressing partner concerns, contractual compliance, commercial oversight, and continuous service improvement.
• Hold final review and control sign-off on payroll inputs and outputs, including new hires, terminations, salary changes, bonuses, allowances, benefits, equity, and contractual updates, ensuring zero-defect delivery prior to pay date.
• Lead complex payroll analyses, including gross-to-net reconciliations, variance investigations, root-cause analysis, and remediation, embedding lessons learned into process and control build.
• Own EMEA payroll reporting, analytics, and insights, delivering outputs that advise management decisions, financial control, workforce cost analysis, and Board-level reporting.
• Lead payroll audits and internal control frameworks for EMEA.
• Act as the primary contact for internal and external auditors.
• Ensure a clean, evidenced control environment.
• Drive month-end and year-end payroll close, including GL reconciliations, accruals, intercompany recharges, statutory filings, and journal ownership in partnership with Finance.
• Govern EOR commercials and performance, supervising invoicing, SLAs, cost drivers, and contractual alignment to protect the business and optimize value.
• Champion payroll transformation, leading automation, standardization, vendor consolidation, system improvements, and global process development initiatives that scale Aristocrat’s payroll capability.
• Collaborate strategically with HR, People & Culture, Finance, Treasury, Tax, Legal, and external providers to provide a unified, compliant, and future-ready payroll operation.
• Mentor, coach, and develop junior payroll team members, improving capability, accountability, and execution standards across the team.
• Continuously observe and assess regulatory developments across EMEA territories, advising timely and compliant application alongside ADP and EOR partners.
• Act as the Payroll Manager’s delegate, representing EMEA payroll in cross‑functional, regional, and global leadership forums.