Senior Payroll & Equity Specialist

Fundraise Up, Inc.; Polska; Hybrid; PLN 172,000 - 196,000; Full time

Benefits offered by this job

Paid days off

Fully remote

Home office stipend

Coworking allowance

Professional development

English learning

Telemedicine

Mental health support

Sports reimbursement

Charitable giving

Job summary

Fundraise Up, Inc. is seeking a hands-on Global Payroll and Benefits Lead to own end-to-end payroll, equity, and benefits across all countries we operate in. You will build calendars, controls, and processes to ensure on-time, accurate payments and compliant data.

You'll work with Finance and Legal to maintain cap tables, run a global payroll calendar, and improve manual processes. We expect strong ownership, problem solving, and a passion for scalable systems in a remote, international

Qualifications

• 7+ years in global payroll, total rewards, benefits, HRIS, or people ops with multi-country ownership.
• Direct-entity, EOR/PEO, and contractor populations across multiple jurisdictions.
• Hands-on with bonuses/variable compensation and controls.
• Equity program design or administration experience.
• Auditing HRIS (e.g., BambooHR) data governance, workflows and reporting.
• Knowledge of payroll compliance, equity tax, ASC 718.

Responsibilities

• Own end-to-end global payroll delivery for employees and contractors with accurate, timely payments.
• Calculate and validate variable compensation and bonuses with oversight across inputs and approvals.
• Build and run a global payroll calendar with cutoffs, reviews, and funding timelines.
• Design and administer equity and long-term incentive programs and maintain cap-table integrity.
• Own global benefits across markets, balancing value, compliance, and cost.
• Monitor benefits usage and competitiveness; recommend data-driven changes.
• Manage payroll/equity data across BambooHR, Justworks, Remote, and Carta; ensure integrations and reporting.
• Oversee EOR/PEO relationships; governance, contracts, funding, SLAs, and escalations.
• Identify recurring failures and implement sustainable fixes rather than workarounds.

Skills

Global payroll

Multi-country payroll

EOR/PEO contractor

Bonus/variable pay

Equity programs

HRIS data governance

Payroll compliance

ASC 718

Root-cause analysis

Russian language

English (C1)

Tools

BambooHR

Justworks

Carta

Job description

About Fundraise Up

We’re Fundraise Up - a global fundraising platform built to make donating to nonprofits fast, seamless, and accessible to all. Every month, our technology powers tens of millions of dollars in donations across the globe. We focus on innovation that directly impacts results: faster load times, higher conversion rates, global payment support, and accessibility-first design.

Our platform is trusted by many of the world’s leading nonprofits, including UNICEF, the Alzheimer’s Association, and a wide range of global NGOs. With a 4.9/5 rating across top software review platforms, we’re recognized not just for our impact - but for the quality of the product we deliver.

About the Role

You’ll run the programs employees feel most directly: payroll, variable compensation, equity, and benefits, across every country, entity, and contractor arrangement we operate in. You’ll bring order to a complex, distributed environment — building calendars, controls, and processes that make sure people get paid accurately and on time, every time. This is a hands‑on role for someone who traces issues to the source rather than passing them along, and who builds systems other people can trust.

Key Responsibilities

• Own end‑to‑end global payroll delivery for employees and contractors, ensuring payments, deductions, reimbursements, and changes are accurate, timely, compliant, and reconciled.
• Calculate and validate variable compensation and bonuses for executives and non‑GTM employees, coordinating finalized inputs, payroll execution, controls, and reconciliation with the GTM variable‑pay partner.
• Build and run a global payroll calendar with clear cutoffs, review cycles, approvals, funding timelines, and reimbursement service levels.
• Design and administer equity and long‑term incentive programs — grants, vesting, exercises, terminations — maintaining accurate records and cap‑table integrity in partnership with Finance and Legal.
• Own global benefits administration across markets, covering statutory and supplemental programs while balancing employee value, compliance, and cost.
• Monitor benefits utilization, market competitiveness, employee feedback, and spend; recommend changes supported by data.
• Own payroll and equity data integrity across BambooHR, Justworks, Remote, and Carta, including workflows, integrations, permissions, and reporting.
• Manage global employment operations, including EOR/PEO relationships from a payroll perspective, own provider governance — contracts, funding, service levels, reconciliations, escalations, and periodic performance reviews.
• Identify recurring failure points and manual work across these programs and implement sustainable fixes rather than workarounds.

At Fundraise Up, AI is a default tool, not an experimental one. We expect every team member to actively use AI in their day‑to‑day work, identify where AI can change the shape of problems in their function — from reconciliation and variance analysis to reporting and process documentation — and grow their fluency as the tools evolve.

Skills and Qualifications

Must-have:

• 7+ years of progressive experience across global payroll, total rewards, benefits, HRIS, or people operations, with meaningful ownership of multi‑country payroll.
• Demonstrated experience managing direct‑entity, EOR/PEO, and contractor populations across multiple jurisdictions.
• Hands‑on experience calculating bonuses or variable compensation and building review and approval controls.
• Experience designing or administering equity and long‑term incentive programs.
• Experience auditing an HRIS (e.g., BambooHR), including data governance, workflows, permissions, integrations, and reporting.
• Working knowledge of payroll compliance, equity tax considerations, audit requirements, and stock‑based compensation accounting concepts such as ASC 718.
• Evidence of improving complex or manual processes in a scaling, distributed organization.
• Languages: Fluent Russian (required, as you’ll be working in a Russian‑speaking team) and English at C1 level, both written and spoken.

Nice to have:

• Familiarity with equity platforms such as Carta, Shareworks, or Pulley.

You’ll Thrive Here If You…

• You trace a discrepancy to its root cause instead of accepting the first explanation.
• You’d rather build the calendar and the checklist than answer the same question twice.
• You treat a payroll error as your problem to close out, not someone else's to elevate.
• You ask the clarifying question before the work starts, not after it’s wrong.
• You can explain a stock‑comp technicality to an executive in one sentence they'll actually remember.
• You hold sensitive employee information with real discretion, not just a policy about it.
• You’d rather fix the process than route around it one more time.
• You’re comfortable owning ambiguity across payroll, equity, benefits, and systems in the same week.

Please note that final compensation will be determined based on relevant experience, skills, qualifications, alignment with the role’s requirements and location.

Gross Total Compensation

€3.500—€4.000 EUR gross

Perks & Benefits

• 31 paid days off per year to use as you choose.
• Fully remote work.
• Generous home office stipend to set up a comfortable, productive workspace.
• Coworking reimbursement for days when you’d rather work alongside other people.
• Annual professional development stipend to support your growth.
• English learning programs to help you communicate with confidence across our global team.
• Telemedicine for you and your family.
• Mental health support with therapy sessions for you and your partner.
• Sports reimbursement to help you stay active and feel your best.
• Charitable giving program with company matching for your donations to registered non-profits.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other characteristic protected by applicable law in the countries where we operate.