Senior Executive Assistant with French

EY; Katowice; Hybrid; PLN 70,000 - 100,000; Full time

Job summary

EY Global Delivery Services Poland is looking for a French-speaking Executive Assistant to perform a range of administrative tasks and support our internal client. Join EY GDS Poland and become part of a dynamic team at the heart of EY's client service.

This role covers calendar management, travel and expenses, meeting minutes, reports, SharePoint ownership and onboarding. Fluency in French and English, proactive teamwork, and confidentiality are essential.

Qualifications

• Customer orientation
• Attention to details
• Excellent communications and organizational skills
• Ability to engage in highly confidential discussions and maintain trust in all interactions

Responsibilities

• Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad‑hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact
• Developing and maintaining exceptional and strong relationships with clients
• Designing and coordinating onboarding process of new joiners
• Assisting and overseeing team members with process and daily work related challenges and queries
• Daily administrational and process related activities
• Leading team meetings and various projects
• Being the first point of contact for onshore (EY Services France) EA SL Managers in process-related matters
• Preparing and conducting Audit Session with Executive Assistants and providing valuable feedback
• We are interested in hiring a team player with strong communication and organization skills as well as proactive attitude, with high level of energy, enthusiasm, flexibility and assertiveness
• You should be able to independently complete your regular responsibilities according to deadlines, communicate with other teams in order to resolve daily challenges and show professionalism while day‑to‑day contact with EY clients and partners

Job description

Location: Katowice / Wrocław - 2 days office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

The opportunity

We are looking for French-speaking candidates, who would like to perform various administrative tasks and support our internal client.

Joining EY Global Delivery Services Poland, you will become a part of a very dynamic team with the possibility to make your mark. So whenever you are interested in being right at the heart of that challenge, we have interesting opportunities for you.

Your Key Responsibilities

• Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad‑hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact

Additionally, Senior Executive Assistant assists Team’s Supervisor in:

• Developing and maintaining exceptional and strong relationships with clients
• Designing and coordinating onboarding process of new joiners
• Assisting and overseeing team members with process and daily work related challenges and queries
• Daily administrational and process related activities
• Leading team meetings and various projects
• Being the first point of contact for onshore (EY Services France) EA SL Managers in process-related matters
• Preparing and conducting Audit Session with Executive Assistants and providing valuable feedback

Skills And Attributes For Success

• You are fluent in French and English languages (B2/C1 level)
• You enjoy performing various administrative tasks
• You are very proactive and open minded
• You can work as individual contributor and within a team
• You have experience in team coordination

To qualify for the role, you must have

• Customer orientation
• Attention to details
• Excellent communications and organizational skills
• Ability to engage in highly confidential discussions and maintain trust in all interactions

Ideally, you’ll also have

• Professional experience in administrative support
• You possess a very good knowledge of MS Office package (Excel-PowerPoint and Outlook)
• You have a strong understanding of SaT/ASU/FSO details and experience in assisting Partners within the relevant service line

What We Look For

We are interested in hiring a team player with strong communication and organization skills as well as proactive attitude, with high level of energy, enthusiasm, flexibility and assertiveness. You should be able to independently complete your regular responsibilities according to deadlines, communicate with other teams in order to resolve daily challenges and show professionalism while day‑to‑day contact with EY clients and partners.

What We Offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well‑known brands from across the globe. We’ll introduce you to an ever‑expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long‑term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

The Exceptional EY Experience. It’s Yours To Build.

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