Senior Executive Assistant to Founders | AI, On-site

Zowie, Inc.; Warszawa; Hybrid; PLN 80,000 - 120,000; Full time

Job summary

Zowie, Inc. in Warsaw is seeking an Executive Assistant to create a frictionless setup around the founders and C-levels, ensuring calendars, travel, and admin run smoothly. You will work alongside the founders and support the broader leadership, helping the AI company stay organized and efficient.

Fluent Polish and English, 3+ years of executive support, and a proactive, discreet approach are essential. This role is full-time, on-site in Warsaw, with a focus on seamless coordination and office

Qualifications

• 3+ years supporting executives or leadership teams.
• Fluent Polish and English, spoken and written.
• Ability to juggle priorities and meet deadlines.
• Discretion with confidential information.
• AI-enabled approach to drafting, research and admin tasks.

Responsibilities

• Own the calendars for founders and leadership, avoiding clashes.
• Join meetings, capture follow-ups and prepare materials.
• Coordinate travel and events, including onboarding logistics.
• Move paperwork, signatures and expenses through efficiently.
• Keep the Warsaw office running and welcome visitors.

Skills

Executive support

Time management

Discretion

AI-enabled workflow

Travel logistics

Office administration

Communication

Tools

AI tools

Job description

Zowie, Inc. in Warsaw is seeking an Executive Assistant to create a frictionless setup around the founders and C-levels, ensuring calendars, travel, and admin run smoothly. You will work alongside the founders and support the broader leadership, helping the AI company stay organized and efficient.

Fluent Polish and English, 3+ years of executive support, and a proactive, discreet approach are essential. This role is full-time, on-site in Warsaw, with a focus on seamless coordination and office