Senior Event Coordinator

Gcore; Polska; Hybrid; PLN 150,000 - 230,000; Full time

Benefits offered by this job

Competitive compensation

Hybrid or remote options

Work from anywhere

Private medical insurance

Extra vacation days

Language courses

Modern offices

Team activities

Job summary

Gcore is seeking a Senior Event Coordinator to lead end-to-end execution of internal and external events, including conferences, product launches, webinars and workshops. You’ll translate marketing goals into operational plans, coordinate venues, vendors, logistics and data to ensure events run smoothly and on budget.

You will collaborate with Marketing, Sales, Product and HR teams to drive pipeline generation, brand awareness and employee engagement, with hybrid or remote options available

Qualifications

• Proven experience in event coordination/management, ideally with international exhibitions and trade shows.
• Strong project management and organisational skills, with the ability to manage multiple events, workstreams and deadlines simultaneously.
• A highly proactive and ownership-driven mindset — you anticipate what needs to happen rather than wait for instructions.
• Strong experience coordinating suppliers, production, logistics and onsite operations.
• Excellent deadline management and follow-through — you actively track outstanding actions and make sure things get completed without reminders.
• Excellent attention to detail, while maintaining a clear view of the bigger picture.
• Ability to remain calm, structured and solution-oriented under pressure, including during last-minute changes and unexpected situations.
• Strong problem-solving and prioritisation skills, with the confidence to make decisions independently and escalated when necessary.
• Comfortable working with budgets, quotations and suppliers, with good commercial awareness and attention to costs.
• Excellent English communication skills and confidence working with international stakeholders, venues, suppliers and partners.
• Most importantly, we’re looking for someone we can trust to own their projects from start to finish — someone who follows through, meets deadlines, identifies risks early and keeps things moving without constant supervision.

Responsibilities

• Take ownership of the operational delivery of international events from planning through execution.
• Manage multiple events simultaneously with deadlines and priorities.
• Coordinate suppliers, venues and organisers to ensure timely delivery.
• Oversee event logistics: stand production, materials, printing, shipments, passes, hotels, onsite.
• Maintain project plans, timelines and documentation; follow up on actions.
• Identify issues early and escalate risks before impact.
• Own onsite operations including build-up, staffing and troubleshooting.
• Translate event strategy into smooth execution with the Event Lead.

Skills

Event coordination

Project management

Budgeting

English communication

International events

Job description

The world’s digital experiences run on something invisible: the infrastructure and software that keep them fast, reliable, and secure. At Gcore, you’ll help design and deliver that foundation for an AI-driven world.

We’re a global provider of infrastructure and software solutions for AI, cloud, network, and security, powering everything from real-time communication and streaming to enterprise AI and secure web applications. With 210+ edge locations, 50+ cloud regions, and thousands of GPUs, your work here can reach users and businesses across the globe.

You’ll collaborate with leading technology partners such as Intel, NVIDIA, Dell, and Equinix, and work on platforms that power digital products used around the world. Our vision is simple: to connect the world to AI, anywhere, anytime.

Want to work on technology that goes beyond a single product or industry? Join a global team of 550+ professionals building infrastructure and software that supports the entire digital ecosystem.

We are currently looking for a Senior Event Coordinatorwho will beresponsible for the end-to-end operational execution of internal and external events, including conferences, trade shows, product launches, webinars, customer workshops, hackathons.

You will report directly to the Event Lead and translate high-level marketing or business goals into detailed operational plans, coordinating venues, vendors, technology, logistics, assets and data to ensure events run smoothly, on time and within budget. You will work closely with Marketing, Sales, Product, HR, IT and external partners to deliver events that support pipeline generation, brand awareness and employee engagement.

Job Description

What You’ll Do

• Take ownership of the operational delivery of international events, exhibitions and networking events from planning through execution.
• Manage multiple events simultaneously, keeping full visibility over deadlines, priorities, dependencies and risks.
• Coordinate suppliers, venues, production partners and organisers, ensuring everything is delivered on time and to a high standard.
• Manage event logistics, including stand production, materials, printing, shipments, passes, hotels and onsite requirements.
• Maintain clear project plans, timelines and operational documentation and proactively follow up on outstanding actions.
• Identify potential issues early, solve problems independently and escalates critical risks before they impact delivery.
• Take ownership of onsite operations, including build-up, suppliers, materials, staffing and troubleshooting.
• Work closely with the Event Lead to translate event strategy and concepts into smooth, high-quality execution.

Qualifications

What We’re Looking For

• Proven experience in event coordination/management, ideally with international exhibitions and trade shows.
• Strong project management and organisational skills, with the ability to manage multiple events, workstreams and deadlines simultaneously.
• A highly proactive and ownership-driven mindset — you anticipate what needs to happen rather than wait for instructions.
• Strong experience coordinating suppliers, production, logistics and onsite operations.
• Excellent deadline management and follow-through — you actively track outstanding actions and make sure things get completed without reminders.
• Excellent attention to detail, while maintaining a clear view of the bigger picture.
• Ability to remain calm, structured and solution-oriented under pressure, including during last-minute changes and unexpected situations.
• Strong problem-solving and prioritisation skills, with the confidence to make decisions independently and escalated when necessary.
• Comfortable working with budgets, quotations and suppliers, with good commercial awareness and attention to costs.
• Excellent English communication skills and confidence working with international stakeholders, venues, suppliers and partners.
• Most importantly, we’re looking for someone we can trust to own their projects from start to finish — someone who follows through, meets deadlines, identifies risks early and keeps things moving without constant supervision.

Additional Information

At Gcore, we want you to do your best work and enjoy the journey. Our benefits are designed to support your growth, well-being, and life beyond work:

• Competitive compensation
• Flexible working hours and hybrid or remote options, depending on your role
• Work from anywhere in the world for up to 45 days per year
• Private medical insurance for you and your family*
• Extra paid vacation and sick leave days*
• Support for life’s important moments and celebrations
• Language courses to help you connect and grow
• Modern, welcoming offices with snacks, drinks, and entertainment*
• Team sports and social activities*

*Benefits may vary depending on your location.

Equal Opportunity Employer

We provide equal opportunity to all applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, gender expression, national origin, disability, or any other legally protected characteristics.