Senior Business Assistant - Warsaw

JPMorgan Chase & Co.; Poland; On-site; PLN 180,000 - 280,000; Full time

Job summary

JPMorgan Chase & Co. in Poland is seeking a Senior Executive Assistant to the Senior Country Officer to partner with senior leaders across the banking team, safeguard stakeholders' time, and ensure high-quality execution of meetings, travel, communications, and action tracking.

You will manage advanced diary across time zones, coordinate meetings and travel end-to-end, prepare briefing packs, track actions, engage with internal leaders and external stakeholders, and support onboarding and ad hoc

Qualifications

• Fluent in Polish and English, written and spoken.
• Experience supporting senior stakeholders in a high-trust, confidential environment.
• Apply strong judgement to prioritise effectively and handle sensitive information discreetly.
• Remain calm and professional under pressure and through last-minute changes.
• Strong organisational skills with attention to detail and follow-through across multiple workstreams.
• Influence and collaborate with senior stakeholders with tact and diplomacy.
• Proficient with Outlook, Teams, Word, PowerPoint and Excel.
• Office-based role (5 days) with occasional out-of-hours support.

Responsibilities

• Deliver advanced diary management across multiple time zones.
• Triage a high-volume inbox and draft responses; escalate urgent items.
• Manage executive access and protect focus time.

Skills

Polish fluency (written & spoken)

English fluency

Experience supporting senior StakeHld

Judgement & discretion

Organisation & detail

Diplomacy & collaboration

MS Office / M365

Office-based 5 days/wk

Tools

Microsoft 365

Job description

This role offers a fantastic opportunity to work in one of the world's most innovative banks, supporting the Senior Country Officer and Global Banking.

As a Senior Executive Assistant to the Senior Country Officer, you’ll partner closely with senior leaders and a broader banking team to protect stakeholders time, create structure and pace, and ensure high-quality execution across meetings, travel, communications, and action tracking. You’ll be trusted with sensitive information, relied on for sound judgement, and empowered to anticipate needs and remove obstacles-so the office runs smoothly and stakeholders stay aligned.

Job responsibilities

• Deliver advanced diary management across multiple time zones, adjusting quickly as priorities change
• Triage a high-volume inbox with sound judgement, drafting responses where appropriate and escalating urgent items
• Manage executive access by prioritising requests, protecting focus time, and redirecting low-value activity
• Coordinate end-to-end meeting logistics for in-person and virtual sessions (rooms, materials, attendees, transport, last-minute changes)
• Arrange complex travel end-to-end, including flights, accommodation, ground transport, and required immigration documentation, in line with policy
• Prepare briefing packs and meeting materials so leaders are decision-ready with clear context and actions
• Track actions and follow-ups across multiple senior stakeholders, driving closure and accountability
• Engage confidently with senior internal leaders and high-profile external stakeholders with discretion and professionalism
• Partner with communications, marketing, and business teams to deliver leadership engagements and high-profile client events
• Process expenses and reimbursements accurately and on time, navigating systems and policy requirements
• Support onboarding, offboarding, and ad hoc projects that improve the operating rhythm of the office

Required qualifications, capabilities and skills

• Communicate fluently in Polish and English (written and spoken)
• Demonstrate experience supporting senior stakeholders in a high-trust, confidential environment
• Apply strong judgement to prioritise effectively, protect executive time, and handle sensitive information discreetly
• Operate with a calm, professional approach under pressure and through frequent last-minute changes
• Show excellent organisation, attention to detail, and follow-through across multiple workstreams
• Influence and collaborate effectively with senior stakeholders using tact and diplomacy
• Use Microsoft Office / M365 tools confidently (Outlook, Teams, Word, PowerPoint, Excel)
• Work flexibly in an office-based model (5 days) with occasional out-of-hours support as needed

Preferred qualifications, capabilities and skills

• Bring a track record of anticipating needs and operating with minimal direction in a fast-paced environment
• Demonstrate strong experience coordinating complex travel and high-stakes diaries across competing priorities
• Feel comfortable working in policy-driven, regulated settings requiring consistent attention to detail