Senior Billing Specialist

Andea; Kraków; Hybrid; PLN 120,000 - 160,000; Full time

Benefits offered by this job

Hybrid work 3 days/wk

Private healthcare

Multisport card

Job summary

Andea in Kraków seeks a Senior Billing Specialist to own complex billing activities across an international environment, ensuring accuracy, timeliness, and compliance while coordinating with internal teams, clients, and management to resolve issues and optimize processes.

This hybrid role offers a flexible employment or B2B contract, with three days per week in the office, strong Excel and finance knowledge, and opportunities for professional growth within a growing manufacturing technology

Qualifications

• At least 4-5 years of experience in the finance department (preferably Accounts Receivable) in an international environment.
• Strong knowledge of finance and accounting principles, as well as tax regulations relevant to the invoicing process in an international environment.
• Strong analytical and problem-solving skills, with the ability to independently investigate and resolve complex billing issues.
• Ability to identify process gaps, recommend improvements, and contribute to the optimization and standardization of billing processes.
• Excellent knowledge of MS Office, particularly Excel.
• Very good knowledge of English (B2/C1).
• Excellent planning and organizational skills, with the ability to manage multiple priorities, meet tight deadlines, and take ownership of assigned processes.

Responsibilities

• Managing the end-to-end billing process, including issuing sales invoices, credit notes, and other financial documents in accordance with established processes and procedures.
• Ensuring the accuracy, completeness, and timely processing of financial documents, including verification from both formal and accounting perspectives.
• Investigating and resolving complex billing issues, discrepancies, and exceptions, working closely with relevant internal teams and external parties when required.
• Supporting or driving key improvements to existing processes and solutions, including automatization of repetitive tasks.
• Preparing reports on crucial KPIs and their analyses for management purposes.
• Collecting and validating data required for tax returns and cooperating with relevant stakeholders to ensure the completeness and accuracy of the information provided.
• Conducting payment collection activities.
• Supporting and sharing knowledge with other team members, acting as a point of contact for more complex billing-related questions and issues.
• Organizing and handling business travels (domestic and international) - i.e., booking flights, hotels, insurance, and cars, as a backup for Senior Business Travel Specialist.
• Supporting the accounting and settlement of domestic and international business travel expenses, as a backup for the Senior Business Travel Specialist.
• Cooperating closely with other departments (Administration, HR, Compliance, Sales and Marketing) and external parties.

Skills

English (B2/C1)

Tools

Excel

Job description

About Andea:

Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including; Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.

Why Andea:

• Andea provides hands-on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX.
• Andea is the leading solution implementer of Apriso, considered as best-in-class MES (as stated by Gartner).
• Andea is growing steadily while holding onto and cherishing its small company ideals.
• Andea offers multiple career paths and opportunities tailored to each employee.
• Andea prides itself on its onboarding process and continuous education options.

As a Senior Billing Specialist, you will take ownership of complex billing activities and ensure the accuracy, timeliness, and efficiency of the billing process. You will work closely with internal teams, clients, and management to resolve billing-related issues, identify process improvements, and support the smooth operation of the finance function.

You will also act as a subject matter expert for billing-related matters, providing guidance and support to other team members and helping ensure consistent and high-quality processes across the organization.

Requirements and Qualifications:

• At least 4-5 years of experience in the finance department (preferably Accounts Receivable) in an international environment
• Strong knowledge of finance and accounting principles, as well as tax regulations relevant to the invoicing process in an international environment
• Strong analytical and problem-solving skills, with the ability to independently investigate and resolve complex billing issues
• Ability to identify process gaps, recommend improvements, and contribute to the optimization and standardization of billing processes
• Very good knowledge of English (B2/C1), with the ability to communicate effectively with internal and external stakeholders
• Excellent knowledge of MS Office, particularly Excel
• Excellent planning and organizational skills, with the ability to manage multiple priorities, meet tight deadlines, and take ownership of assigned processes
• High level of accuracy and attention to detail, combined with the ability to review and validate complex financial information
• Strong teamwork and collaboration skills, with the ability to communicate effectively and contribute positively in a team-oriented environment
• Professional approach to work, strong sense of responsibility and reliability
• Quality-oriented mindset and commitment to continuous improvement
• Proactive and “can-do” attitude
• High level of personal culture

Duties and Responsibilities:

• Managing the end-to-end billing process, including issuing sales invoices, credit notes, and other financial documents in accordance with established processes and procedures.
• Ensuring the accuracy, completeness, and timely processing of financial documents, including verification from both formal and accounting perspectives.
• Investigating and resolving complex billing issues, discrepancies, and exceptions, working closely with relevant internal teams and external parties when required.
• Supporting or driving key improvements to existing processes and solutions, including automatization of repetitive tasks.
• Preparing reports on crucial KPIs and their analyses for management purposes.
• Collecting and validating data required for tax returns and cooperating with relevant stakeholders to ensure the completeness and accuracy of the information provided.
• Conducting payment collection activities.
• Supporting and sharing knowledge with other team members, acting as a point of contact for more complex billing-related questions and issues.
• Organizing and handling business travels (domestic and international) - i.e., booking flights, hotels, insurance, and cars, as a backup for Senior Business Travel Specialist.
• Supporting the accounting and settlement of domestic and international business travel expenses, as a backup for the Senior Business Travel Specialist.
• Cooperating closely with other departments (Administration, HR, Compliance, Sales and Marketing) and external parties.

What you’ll get in return

• Flexibility. You choose the form of your employment (employment or B2B contract). We value working in the office and at home, so we offer a hybrid working arrangement (3 days per a week from office). Working with us, you can have a great work-life balance.
• Healthcare. We care for our people and their health, which is why we provide life insurance and an excellent private healthcare plan. We also co-finance the Multisport card and actively sponsor many programs that motivate our team to spend their free time actively.
• Exciting challenges. You’ll be working at the company that cooperates with big manufacturing companies in industries like aerospace or renewable technology alongside former SpaceX employees.
• Impact. We give you an opportunity to work for an organization where you will have the ability to make an impact and ability to access and interact with the product owners, management team, and clients.

Grow with us

You’ll begin your journey with Andea with an onboarding process designed to bring you in on the financial day-to-day tasks.

You will be encouraged to proactively seek learning opportunities relevant to your daily work and we’ll cover the associated costs. We’re also big on internal knowledge sharing. We support and encourage our employees to gather more experience and climb the career ladder at the speed and direction right for them.