Billing Specialist

Andea Sp. z o.o.; Kraków; On-site; PLN 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

Private healthcare

Life insurance

Multisport program

Job summary

Andea is looking for a Billing Specialist to perform day-to-day billing activities, issue invoices, and maintain billing records. You will verify documents, resolve standard billing issues, and support process improvements.

The role offers hybrid work with a mix of in-office and remote duties in Kraków. The successful candidate will have 2–3 years of experience in finance, strong Excel skills, and English at B2 level.

Qualifications

• 2-3 years of experience in finance, international environment preferred.
• Knowledge of accounting and invoicing basics, tax related to invoicing.

Responsibilities

• Issue sales invoices, credit notes and documents per procedures.
• Verify documents from formal and accounting perspectives.
• Resolve standard billing discrepancies and escalate complex issues.
• Assist in improving billing processes and automation.
• Prepare regular KPI reports and provide data for management.
• Handle domestic and international travel and travel expenses as a backup.

Skills

Accounts receivable

Excel

Analytical skills

Billing accuracy

Attention to detail

Communication

Teamwork

Tools

MS Office

Job description

Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.

Why Andea:

Andea provides hands‑on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX.

Andea is the leading solution implementer of Apriso, considered as best‑in‑class MES (as stated by Gartner).

Andea is growing steadily while holding onto and cherishing its small company ideals.

Andea offers multiple career paths and opportunities tailored to each employee.

Andea prides itself on its onboarding process and continuous education options.

As a Billing Specialist, you will be responsible for the accurate and timely execution of day‑to‑day billing activities. You will work closely with internal teams to gather and verify billing information, prepare invoices, maintain billing records, and resolve standard billing‑related queries.

You will contribute to the smooth and efficient operation of the billing process while ensuring that established procedures and company standards are consistently followed.

Duties and Responsibilities:

• Issuing sales invoices, credit notes, and other financial documents in accordance with established processes and work procedures.
• Active participation in the process of circulation of financial documents - including verification of the correctness of documents from the formal and accounting point of view.
• Supporting the identification and resolution of standard billing discrepancies and issues, escalating more complex matters when required.
• Contributing to improvements of existing billing processes and supporting the implementation of automation and other process enhancements.
• Preparing regular reports on key billing and financial KPIs and providing relevant data for management purposes.
• Collecting and verifying data required for tax returns and other financial reporting.
• Conducting payment collection activities.
• Organizing and handling domestic and international business travel, including booking flights, hotels, insurance, and cars, as a backup for the Senior Business Travel Specialist.
• Supporting the accounting and settlement of domestic and international business travel expenses, as a backup for the Senior Business Travel Specialist.
• Cooperating closely with other departments (Administration, Compliance, Sales and Marketing) and external parties.

Requirements and Qualifications:

• At least 2-3 years of experience in the finance department (preferably Accounts Receivable, but it is not a must) in an international environment
• Good understanding of finance and accounting principles and basic knowledge of tax regulations related to the invoicing process
• Good knowledge of English (B2) with the ability to communicate effectively in a professional environment
• Good knowledge of MS Office, particularly Excel
• Good analytical skills and the ability to identify and resolve standard billing-related issues
• Good planning, and organizational skills with the ability to manage priorities, work under pressure, and meet deadlines
• Accuracy and high level of attention to detail in every aspect of work
• Good communication and teamwork skills, with the ability to collaborate effectively with internal teams
• Professional approach to work, strong sense of responsibility and reliability
• Quality-oriented mindset
• Proactive and solution-oriented approach to daily tasks
• Ability to work independently while also being a supportive and collaborative team member
• High level of personal culture

What we offer:

What you’ll get in return

• Flexibility. You choose the form of your employment (employment or B2B contract). We value working in the office and at home, so we offer a hybrid working arrangement (3 days per a week from office). Working with us, you can have a great work-life balance.
• Healthcare. We care for our people and their health, which is why we provide life insurance and an excellent private healthcare plan. We also co-finance the Multisport card and actively sponsor many programs that motivate our team to spend their free time actively.
• Exciting challenges. You’ll be working at the company that cooperates with big manufacturing companies in industries like aerospace or renewable technology alongside former SpaceX employees.
• Impact. We give you an opportunity to work for an organization where you will have the ability to make an impact and ability to access and interact with the product owners, management team, and clients.