Senior Associate, Procurement Operations

Moderna; Województwo mazowieckie; On-site; PLN 211,000 - 297,000; Full time

Job summary

A leading biotechnology company in Poland seeks a Senior Associate in Procurement Operations to streamline procurement systems using SAP and Ariba. Responsibilities include ensuring compliance, user training, and process improvement. The ideal candidate will possess strong analytical and communication skills, and contribute effectively in a diverse, high-growth team environment. Join us to shape innovative procurement strategies and support global operations.

Benefits

Quality healthcare and insurance benefits

Lifestyle Spending Accounts

Free fitness and nutrition classes

Generous paid time off

Qualifications

• 4+ years of experience in Procurement Operations.
• Ability to prioritize and manage work independently.
• Good English skills, both written and verbal. Additional languages are a plus.

Responsibilities

• Support daily procurement operations and ensure compliance.
• Review and create Purchase Requisitions.
• Deliver hands-on training to system users.

Skills

Procurement Operations experience

Strong communication skills

Analytical skills

Collaboration skills

Adaptability

Education

Bachelor’s degree

Tools

SAP

Ariba

ServiceNow

Job description

The Role

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

As a Senior Associate in Procurement Operations, you will play a central role in advancing Moderna’s global procurement systems and workflows—specifically Ariba and SAP—within a dynamic, high-growth environment. Acting as a key connector between Procurement, Digital, Finance, and other stakeholders, you’ll help deliver system optimization, ensure data and process integrity, and foster cross‑functional excellence. This role is rooted in operational precision, system intelligence, and strategic problem solving. Whether delivering direct user support, managing process improvement initiatives, or validating system functionality, your contributions will be crucial to driving automation, compliance, and adoption at scale. You'll operate independently while closely supporting a global network, with opportunities to shape innovative procurement strategies. Your passion for efficiency, comfort with ambiguity, and appetite for continuous improvement will drive your success and impact. This role also presents an excellent opportunity to collaborate with Digital teams shaping new tools, including potential exposure to Generative AI applications within operations.

Here’s What You’ll Do

• Supporting daily procurement operations, ensuring process accuracy and compliance across internal and external stakeholders
• Reviewing and creating Purchase Requisitions with a focus on compliance and process alignment
• Testing and validating SAP, Ariba, and ServiceNow enhancements to support platform innovation
• Delivering hands‑on training to system users and ensuring user adoption of tools and standards
• Performing analyses related to Purchase‑to‑Pay (P2P) functions and supporting internal audits
• Ensuring procurement workflows meet internal control requirements and audit standards
• Managing procurement documentation, process maps, and user guidelines
• Supporting rollout and administration of cross‑functional process improvement projects
• Participating in data standardization and optimization efforts across the procurement lifecycle
• Contributing to digital tool functionality discussions with internal tech partners

Your responsibilities will also include:

• Collaborating with stakeholders to resolve operational challenges and improve workflows
• Responding to inquiries from across the business in a professional and timely manner
• Preparing operational reporting and insights for senior leadership and functional teams
• Communicating process standards and ensuring training documentation is clear and current
• Identifying and supporting automation and continuous improvement initiatives with potential for Generative AI integration
• Partnering with the Digital function to test and evolve procurement technologies
• Engaging with global colleagues to ensure process consistency and alignment

The key Moderna Mindsets you’ll need to succeed in the role:

• “We digitize everywhere possible using the power of code to maximize our impact on patients.”
  In this role, your success will be grounded in your ability to partner with Digital teams and optimize procurement tools like SAP and Ariba. Your understanding of how digital platforms can elevate operational efficiency is essential, especially as Moderna continues to explore automation and AI to enhance process execution.
• “We obsess over learning. We don’t have to be the smartest we have to learn the fastest.”
  Supporting cross‑functional stakeholders and evolving procurement systems demands curiosity, rapid learning, and continuous adaptation. You'll thrive by constantly seeking better ways to operate, while maintaining an agile mindset in a high‑growth global environment.

Here’s What You’ll Need (Basic Qualifications)

• Bachelor’s degree
• 4+ years of experience in Procurement Operations
• Ability to own, prioritize and manage work with limited daily direction
• Anticipate needs and proactively recommend next steps
• Well‑organized, proactive, able to prioritize in a dynamic environment
• Strong communication skills and ability to transfer knowledge in plain non‑technical language
• Highly collaborative team player with the ability to work independently and make decisions
• Adaptable and resourceful with a process‑oriented mindset
• Outstanding analytical skills
• Experience with financial systems including SAP, Ariba, ServiceNow
• Excellent English skills, both written and verbal. Additional languages are a plus

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Strong understanding of procurement processes and supplier collaboration
• Comfortable working in a fast‑paced, international, cross‑functional environment
• Proactive self‑starter with strong organizational skills and the ability to manage multiple priorities with minimal direction
• Analytical mindset with the ability to interpret data and translate it into actionable process improvements
• Highly collaborative and adaptable, with a process‑driven approach and a strong sense of ownership
• A desire to thrive in a high‑growth, transformational company that is Bold, Relentless, Curious, and Collaborative

Benefits

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well‑being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year‑end shutdown
• Savings and investments
• Location‑specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world‑class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in‑person culture is critical to our success. Moderna champions the significant benefits of in‑office collaboration by embracing a 70/30 work model. This 70% in‑office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke‑free, alcohol‑free, and drug‑free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is committed to equal opportunity in employment and non‑discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [e-mail].

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