Regulatory Digital Specialist

Ecolab; Kraków; Hybrid; PLN 120,000 - 160,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Stock purchase

Lunch subsidy

Sport cards

Relocation support

Job summary

Ecolab, Inc. seeks a project-focused Regulatory/AI program coordinator in Kraków to drive the digital roadmap and coordinate cross-functional teams across regulatory affairs, product stewardship, and IT.

You will document requirements, track risks, and support testing and adoption of AI and digital solutions across Europe. The role emphasizes strong organization, proactive communication, and the ability to manage multiple priorities while learning new tools and methods.

Qualifications

• 3–7 years in Regulatory Affairs, Product Stewardship or a closely related function.
• Familiarity with Regulatory processes and data.
• Experience contributing to technology or process-improvement projects.
• Highly organized, reliable and able to manage multiple priorities and follow-ups.
• Proactive, with clear written and verbal communication skills.
• Comfortable learning new digital tools and evolving ways of working.

Responsibilities

• Overall Digital Roadmap: Track project plans, actions, risks and dependencies, and follow up with teams to keep work on schedule.
• Coordinate information and follow-up between developers, Regulatory subject-matter experts and project leads.
• Gather, document and clarify business requirements and acceptance criteria for review and prioritization by the relevant project owner.
• Coordinate testing, user feedback, issue follow-up and readiness activities for AI and digital solutions.
• Lead regular (i.e. quarterly) validation activities for Regulatory owned AI solutions released to production.
• Track development progress, open questions, decisions, risks and dependencies, escalating where direction or decisions are needed.
• Maintain project plans, action logs, decision records, documentation and reporting materials.
• Coordinate and facilitate process-simplification workshops and document agreed outcomes and next steps.
• Support communications, demonstrations, training and adoption activities.

Skills

Regulatory affairs

Project coordination

Requirement gathering

Documentation

Communication

Job description

How you’ll make an impact:

• Overall Digital Roadmap: Track project plans, actions, risks and dependencies, and follow up with teams to keep work on schedule.


• Coordinate information and follow-up between developers, Regulatory subject-matter experts and project leads.


• Gather, document and clarify business requirements and acceptance criteria for review and prioritization by the relevant project owner.


• Coordinate testing, user feedback, issue follow-up and readiness activities for AI and digital solutions.


• Lead regular (i.e. quarterly) validation activities for Regulatory owned AI solutions released to production.


• Track development progress, open questions, decisions, risks and dependencies, escalating where direction or decisions are needed.


• Maintain project plans, action logs, decision records, documentation and reporting materials.


• Coordinate and facilitate process-simplification workshops and document agreed outcomes and next steps.


• Support communications, demonstrations, training and adoption activities.

Qualifications:

• 3–7 years in Regulatory Affairs, Product Stewardship or a closely related function.


• Familiarity with Regulatory processes and data.


• Experience contributing to technology or process-improvement projects


• Highly organized, reliable and able to manage multiple priorities and follow-ups.


• Proactive, with clear written and verbal communication skills.


• Comfortable learning new digital tools and evolving ways of working.

Preferred

Project-management or AI/digital project experience is preferred; formal certification and development expertise are not required.

What’s In For You:

• Competitive Compensation: Attractive salary (Base pay & Variable Plan) and benefits package (private medical care, life insurance, stock purchase, lunch subsidy, sport cards)


• Work-Life Balance: Flexible working arrangements with hybrid model of work (approx. 60% from the office and 40% from home)


• Matrix Organization: Thrive in our matrix organization, working across Europe with various teams and cultural backgrounds


• Collaborative Environment: Strong teamwork and diverse interactions


• Development Opportunities: Personalized plans with rapid progression


• Versatile Career Paths: Professional growth supported by active committee for different career levels


• Supportive Culture: High employee satisfaction and responsive feedback


• Learning and Innovation: Continuous learning and technical training incl. subject matter experts’ trainings, soft skills and management trainings and LinkedIn learning


• Relocation Support: Assistance for international candidates and candidates living outside of Krakow


• Social events such as family events and charity auctions.


• Comfortable working environment (library, relaxation area, casual dress code)


• Parking space for cars and bikes

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at ournearly threemillion customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed toeliminatingunnecessary complexities and embracing a beginner’s mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

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