Recruitment Operations Coordinator | Hybrid, UK Timezone

Dentons; Warszawa; Hybrid; PLN 42,000 - 66,000; Full time

Benefits offered by this job

Private medical healthcare

Multisport card

Worksmile Cafeteria system

Workation, up to 90 days a year

Private insurance plan

Birthday day off

Volunteering days, up to 2 a year

Hybrid work model

Job summary

Dentons Business Services EMEA is seeking a proactive Resourcing Administrator to join the UKIME Resourcing Operations team in a hybrid role based in Warsaw. You will support vacancy management, interview coordination, and the preparation of offers and contracts while maintaining data accuracy in HR systems.

This position requires a minimum of one year in a law firm, recruitment agency, or professional services setting, with strong attention to detail and customer-focused service.

Qualifications

• Experience in working in an HR department.
• Experience in managing high volumes of administrative tasks.
• Experience with law firms, corporate environment, recruitment agencies, or professional services would be an asset.
• Experience working with a ticketing system would be preferable.

Responsibilities

• Vacancy management on ATS and posting coordination.
• Schedule and coordinate interviews for candidates, agencies, hiring managers and interviewers.
• Prepare and issue offer letters and employment contracts for permanent and fixed-term roles.
• Arrange online psychometric assessments and track candidate progress.
• Maintain job descriptions, ensuring they are current and formatted to Dentons’ house style.
• Originate and maintain accurate data within ATS and HR systems.
• Liaise with recruitment agencies and applicants regarding interview logistics and process updates.
• Provide regular status updates to Resourcing Advisors, the Resourcing Manager and the Head of Recruitment.
• Process HR invoices accurately and in line with procedures.

Skills

Communication

Problem solving

Attention to detail

Organizational skills

Tools

MS Word

MS Excel

MS PowerPoint

SharePoint

Outlook

ATS/CRM HRIS

Job description

Dentons Business Services EMEA is seeking a proactive Resourcing Administrator to join the UKIME Resourcing Operations team in a hybrid role based in Warsaw. You will support vacancy management, interview coordination, and the preparation of offers and contracts while maintaining data accuracy in HR systems.

This position requires a minimum of one year in a law firm, recruitment agency, or professional services setting, with strong attention to detail and customer-focused service.