Purchasing Intern – Operations and Project Support

Biogen, Inc.; Warszawa; Hybrid; PLN 52,000 - 53,000; Full time

Benefits offered by this job

Remote work allowance

Flexible work arrangements

Life insurance

Job summary

Biogen Poland invites applications for a 12-month paid Purchasing Intern role in Warsaw. The position supports the requisition-to-purchase process and exposes you to ServiceNow, Oracle, and Coupa.

You will help with PO creation, data cleanup, trackers, and Coupa-related tasks in a dynamic global team. Ideal candidates are current students or recent graduates in business, finance, or supply chain with strong English, attention to detail, and a proactive, collaborative mindset.

Qualifications

• Fluent English communication, written and spoken.
• Solid written and verbal communication skills.
• Strong attention to detail.
• Excel at least intermediate level.
• Good organization and follow-up.
• Able to multitask in a fast-paced environment.
• Keen to learn and grow in Purchasing.
• Communicative, accountable and proactive.

Responsibilities

• Provide first-level support to end users via ServiceNow, email, and Teams.
• Support Purchase Order creation, changes, maintenance, and closure in Oracle and Coupa.
• Perform data clean-up, validation, and legacy PO clean-up activities.
• Maintain trackers and follow up with stakeholders on outstanding requests.
• Support ad hoc activities assigned by Purchasing Analysts and the Purchasing Manager.
• Assist with operational and data preparation activities related to the Coupa implementation.
• Conduct data validation, clean-up, and identification of incomplete information.
• Support project-related trackers, documentation, and data checks.
• Participate in defined testing activities, document results, and escalate issues.
• Review internal documentation and suggest updates where needed.
• Escalate system, process, or complex requests to the appropriate team member.

Skills

English fluency

Excel skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Proactive mindset

Eagerness to learn

Education

Business Administration / Finance related degree

Tools

ServiceNow

Oracle

Coupa

Job description

About This Role

As a Purchasing Intern within the P2P department, you will be an integral member of the Purchasing team, actively supporting operational activities related to the requisition-to-purchase-order process. This internship is designed to provide you with practical experience in Purchasing, as well as exposure to essential tools like ServiceNow, Oracle, and Coupa. You will play a crucial role in facilitating the Coupa implementation, assisting with basic operational tasks, data clean‑up, and Purchase Order maintenance. Your contributions will enhance the efficiency and accuracy of our procurement processes, supporting the team in delivering seamless operations. This position offers a unique opportunity to gain hands‑on experience and a deeper understanding of Purchasing and project support within a dynamic business environment.

What You’ll Do

• Provide first-level support to end users via ServiceNow, email, and Teams.
• Support Purchase Order creation, changes, maintenance, and closure in Oracle and Coupa.
• Perform data clean‑up, validation, and legacy PO clean‑up activities.
• Maintain trackers and follow up with stakeholders on outstanding requests.
• Support ad hoc activities assigned by Purchasing Analysts and the Purchasing Manager.
• Assist with operational and data preparation activities related to the Coupa implementation.
• Conduct data validation, clean‑up, and identification of incomplete or inaccurate information.
• Support project‑related trackers, documentation, and data checks.
• Participate in defined testing activities, document results, and escalated identified issues.
• Review internal documentation and suggest updates where needed.
• Escalate system, process, or complex requests to the appropriate team member.

Who You Are

You are eager to learn and develop your skills in Purchasing and business operations. Your strong attention to detail and organizational skills make you an asset to any team. You excel in a multitasking environment and have a proactive approach to problem‑solving. You possess excellent communication skills, both written and verbal, and are accountable in your work. With an enthusiasm for gaining practical experience and a communicative mindset, you will thrive in this internship.

Required Skills

• Professional fluency in English.
• Good written and verbal communication skills.
• Strong attention to detail.
• Microsoft Excel intermediate or above skills.
• Good organization and follow‑up skills.
• Ability to work in a multitasking environment.
• Eagerness to learn and develop.
• Communicative, accountable, and proactive approach.

Expected Educational Background

• Current student or recent graduate in Business Administration, Finance, Economics, Supply Chain, Procurement, Engineering, Data Analytics, or a related field.
• Interest in developing a career in Purchasing or business operations.

Additional Employment Conditions

We offer a paid internship program (12 months) with 32 hours of internship per week. An hourly rate is 31,40 PLN. Please note that the role requires a candidate to be a holder of work permit & residency in Poland.

About Biogen Poland

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team. We are a global team with a commitment to excellence, and a pioneering spirit. As a mid‑sized biotechnology company, we provide the stability and resources of a well‑established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life‑changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

About Global Business Services (GBS)

The Global Business Services (GBS) team transforms Biogen’s business processes, scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model, operational transparency, and best practices. Aiming to be a world‑class organization, GBS excels in people, solutions, execution, and partnerships, championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands, this is a place for you. We give you a lot of opportunities for growth on a business and social ground.

Job Level: Internship

Additional Information

The base compensation range for this role is:

• Benefits Competitive Total Rewards: Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.
• Comprehensive Benefits for You and Your Family: Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.
• Learning, Growth & Recognition: Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.