PS Senior Data Coordinator

CBRE; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Stable employment conditions

Career advancement program

International environment

Job summary

CBRE BSO Portfolio Services is hiring a Portfolio Services Data Coordinator in Warsaw. You will ensure data consistency across client portfolios, coordinating with external clients and internal teams to maintain high data standards.

The role focuses on data integrity for portfolio and rent management, with opportunities to lead improvement projects and support financial reporting. The position requires fluency in English and a proactive, detail-oriented mindset.

Qualifications

• Fluent in spoken and written English.
• Based in Warsaw with 1–2 days per week at the client’s office.
• Experience in lease administration or data management is preferred.
• Strong attention to detail and organizational skills.

Responsibilities

• Maintain and improve portfolio and lease data integrity and quality.
• Lead or assist data-improvement projects with client and internal teams.
• Prepare portfolio data reporting and support financial reconciliations.
• Ensure adherence to database standards and processes.

Skills

English proficiency

Attention to detail

Organizational skills

Communication & stakeholder management

Analytical thinking

Tools

Excel

Word

PowerPoint

Job description

CBRE Business Services Organisation (CBRE BSO)

is a part of CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Portfolio Services Senior Data Coordinator

About The Role

As a CBRE BSO Portfolio Services Data Coordinator, you will be accountable for ensuring data consistency and accuracy across dedicated Client real estate portfolio. In the role, you will be working closely with external Client and internal service delivery teams to make sure that database standards and processes are followed and to high quality at all times.

This job is within the Portfolio Services dedicated Client team, highly client-facing for a global, well-known brand. In the role, you will need a holistic understanding of the Client’s portfolio (data management and rent management).

What You’ll Do

• Accountable for developing and maintaining portfolio and lease administration data integrity, accuracy, quality, and completeness (Ensure Data Management and Rent Management Teams are following the agreed process).
• In cooperation with Client and internal teams, lead or co-lead Data Improvement Projects.
• Propose improvements to drive data integrity and improve internal controls.
• Management of call-off services such as Base Rent Audits, Service Charge Audits, Client specific requirements and customisations.
• Portfolio data reporting.
• Support and closely cooperate with Regional Lead, acting as a consultant for data and rent management items.
• Contribute to the strategy on the account, including quality initiatives and regional client care by making sure high data standards are maintained and constantly improving.
• Support to Data and Rent Management teams in securing information required to close out system updates, lease abstraction and data clean-up projects.
• Take part in externally client-facing meetings and initiatives related to database management, rent management and lease administration holistically.
• Periodic review of customization and abstraction standards.
• Regular touch point with Client and Account Team in relation to data and rent standards.
• Support in financial reporting for the account, reconciliations and financial validations.
• Compare and evaluate operating expense and tax reconciliation statements received. Verify the expenses charged to clients following lease clauses.
• Perform full-scope basic audits for lease administration clients. Request additional information and recommend action for additional audit and recovery.
• Prepare reports of findings and ensure accurate credits and appropriate charges are made and recorded.
• Assist with the preparation of CAM reconciliations for accuracy and adherence to business control standards and guidelines.
• Review contracts to properly identify fees. This includes sharing audit savings, travel reimbursements, etc.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviours that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain and exchange information, ask questions, and check for understanding.

What You’ll Need

• Fluent in spoken and written English; additional EMEA languages are a plus (German, French and Spanish).
• Role is based in Warsaw, including 1-2 days weekly working from the Client’s office in the city centre.
• Professional experience in lease administration is a must (preferred candidates originate from Database Management or Rent Management operations with excellent quality results).
• Strong attention to details with very good organizational skills.
• Excellent communication and stakeholder management skills.
• Pro-activity and flexibility.
• Strong analytical and problem solving skills, can-do approach.
• Interest and experience in data monitoring dashboards, openness to automations and tools including development and testing.
• Reliable, committed, team player, and fast learner.
• Very good knowledge of MS Office tools (Excel, Word, PowerPoint)
• Able to work under time pressure to meet deadlines while managing conflicting priorities.

Company Benefits And Perks

• Stable employment conditions

Work based on employment contract in the international company with stable position on the labour market

Career advancement program

A chance to learn from the best by attending internal courses and taking part in international programs to experience how we work in different places in the world. Additionally, we offer a career coach advisory.

Workplace Culture

Support from our side in terms of working from home as well as comfortable office with chillout room, entertainment room, creative labs and beautiful terrace are making our office a place you want to be. We are well located nearby Wilanowska metro station.

Wellbeing actions

Environment where we care about your wellbeing by health and leisure initiatives (sport interest groups)

Making a Change in the Word surrounding you

Occasion to make an impact by taking part in our initiatives (CSR, ECO friendly approach)

Attractive package of benefits

Private medical healthcare, life insurance, multisport card and MORE

International Environment

Experience growing in multilingual community where diversity is cherished

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

As part of our commitment to compliance and ethical business practices, our company has implemented internal reporting procedures in accordance with the Whistleblowers Protection Act of June 14, 2024. Detailed information regarding our internal reporting procedures can be found on our company website https://www.cbre.pl/o-nas/spoleczna-odpowiedzialnosc-biznesu/procedury

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.