Project Specialist

Premier Research Group; Polska; On-site; PLN 86,000 - 105,000; Full time

Job summary

Premier Research is seeking a Project Specialist to join our Business Operations team in Poland. You will partner with the Project Manager to oversee cross-functional delivery of clinical research projects, ensuring timelines, budgets, and quality.

This role focuses on facilitating communications, maintaining documentation, and preparing change orders as needed. Experience in life sciences and project management will help you thrive in a fast-paced environment and support audit readiness.

Qualifications

• Associate degree (or equivalent) in life sciences, medicine, pharmacy, nursing or related field with 2+ years of clinical research experience or a Bachelor’s degree with 1+ year in clinical research, healthcare, business, finance, or PM preferred.
• Basic knowledge of ICH/GCP regulations and FDA/EU/ISO guidance.
• Experience with project management terms and guidelines and strong MS Office skills.

Responsibilities

• Coordinate with the Project Manager to ensure project delivery through cross-functional oversight.
• Facilitate team communications; maintain internal/external docs; manage logs; develop agendas and distribute newsletters.
• Manage budgets for vendor projects; track supplies, invoices, and change orders.
• Monitor project-related supplies and budgets; assist with vendor management.
• Ensure projects are audit ready.
• Create/manage project systems, SOP indices, study team lists, and access requests.

Skills

MS Office

Communication

Budgeting

Collaboration

Education

Associate’s degree or Bachelor’s degree in life sciences/related field

Tools

MS Office Suite

Job description

Premier Research is looking for a Project Specialist to join our Business Operations team.

You will help biotech, medtech, and specialty pharma companies transform life-changing ideas and breakthrough science into new medicines, devices, and diagnostics. What we do is profoundly connected to saving and improving lives, and we recognize our team members are the most valuable asset in delivering success.

• We are here to help you grow, to give you the skills and opportunities to excel at work with the flexibility and balance your life requires.
• Your ideas influence the way we work, and your voice matters here.
• As an essential part of our team, you help us deliver the medical innovation that patients are desperate for.

Job Description

What you’ll be doing:

• Partners with the Project Manager (PM) to ensure overall Project Delivery through coordination and oversight of the cross-functional project team
• Responsible for facilitating team communications and maintaining documentation internally and externally. Maintains internal and external project team contact lists. Ensures effective communication by scheduling internal and external team meetings, developing agendas, capturing minutes, and managing the action/decision log. Creates and distributes study newsletters as required.
• Manage and track budgets related to vendor projects including tracking of supplies and invoices. Track out of scope services and assists in preparing Change Orders.
• Tracks supplies, invoices, and budgets relating to vendor management, as appropriate.
• Ensures projects are audit ready
• Creates and manages the required project systems, SOP indices, and study team lists, as applicable. Manages study team/contact lists, system access requests, and e-mail distribution lists as required

What We Are Searching For

• Associate’s degree (or equivalent) level of qualification in life sciences, Medicine, Pharmacy, Nursing or related field and a minimum of 2 years of clinical research experience or a Bachelor’s degree, or international equivalent, preferably in a clinical, biological, scientific, business, or health-related field, and a minimum of 1 year of professional work experience in clinical research, healthcare, business, finance, and/or project management preferred
• Basic knowledge of ICH/GCP regulations
• Working knowledge of FDA guidance documents/EU directives/ISO14155 regulations, drug/device development, and clinical monitoring procedures
• Basic knowledge of project management terminology and guidelines
• Strong computer skills in MS office suite required

This role is offered as a 1 year Fixed Term Contract on Premier Research payroll. Applications should be immediately available or only have a short notice period to be considered.

Premier Research is dedicated to providing compensation that is fair and competitive with market standards. The minimum annualized starting base pay for this role is 95,000 PLN. The actual salary will be influenced based on a variety of factors such as qualifications, skills, competencies, and proficiency for the role. We also offer comprehensive benefits packages, which may include health insurance, life insurance, retirement plan, paid time off, and an Employee Assistance Program.