Project Manager - AI & Marketing Transformation

Helprise; Kraków; Hybrid; PLN 180,000 - 280,000; Full time

Benefits offered by this job

Flexible hours

Remote or hybrid work

Private medical care

MultiSport card

Life insurance

Development budget

Lumina Learning tools

Team experiences

Job summary

Helprise is seeking an experienced Project Manager to lead an international AI transformation project supporting local marketing teams in bringing new products to market.

The role focuses on planning, MVP implementation, testing across markets and global deployment preparation, while coordinating a multicultural, cross-functional team in a hybrid Agile/Waterfall environment.

Qualifications

• Several years of experience in project management, preferably in international or complex transformation projects.
• Experience with Agile and Waterfall methodologies or in a hybrid environment.
• Experience on marketing-related projects and/or global initiatives.
• Experience in AI or technology-related projects is advantageous.
• Experience in change management across multiple markets or locations.
• Strong analytical and organisational skills with changing priorities.
• Proficient in MS PowerPoint and Excel; comfortable using AI tools.
• Excellent written and spoken English, with ability to work remotely with international teams.

Responsibilities

• Lead the project end-to-end from planning to MVP testing and deployment prep.
• Manage timelines, milestones, deliverables, dependencies and scope changes.
• Direct a multicultural, cross-functional team without direct line management.
• Coordinate internal stakeholders, SMEs and external suppliers.
• Work in a hybrid Agile/Waterfall environment and adapt approach as needed.
• Define and maintain project documents, plans and artefacts.
• Monitor progress, identify risks and ensure timely completion.
• Coordinate MVP testing across international markets.
• Capture market processes and requirements impacting AI development.
• Support change management activities and prepare status updates for stakeholders.
• Facilitate governance meetings and contribute to decision-making forums.
• Assist markets in preparing for future deployment of the final solution.
• Act as trusted PM partner, proactively addressing challenges and proposing solutions.

Skills

Project management

International projects

Hybrid Agile/Waterfall

AI/Tech projects

Change management

Stakeholder management

English communication

Tools

MS Office

AI tools

Job description

Helprise is an organization that combines global reach with local talent. We work for companies that value quality, partnership, and responsibility, creating teams that really work. By precisely matching skills and business needs, we connect specialists with projects where their knowledge has a real impact. By joining us, you become part of an environment where matching is not a coincidence, but a decision.

We are looking for an experienced Project Manager to lead an international AI transformation project supporting local marketing teams in bringing new products to market.

The project focuses on developing an AI-powered solution that will support activities such as content transcreation, adaptation to local market formats, and regulatory and legal checks. The role combines project management, change management, AI, marketing and international stakeholder collaboration.

You will lead the project from planning and MVP implementation through testing with selected markets, further development and preparation for global deployment.

You will

• Lead the project end-to-end, from planning and coordination through MVP testing and deployment preparation
• Manage project timelines, milestones, deliverables, dependencies and changing scope
• Lead a multicultural and cross-functional team without direct line management responsibility
• Coordinate internal stakeholders, subject matter experts and external suppliers
• Work in a hybrid Agile/Waterfall environment, adapting the project approach to its needs
• Define and maintain key project documentation, plans and project management artefacts
• Monitor progress, anticipate potential risks and ensure activities are completed on time
• Coordinate the MVP testing phase across selected international markets
• Capture market processes and requirements that may impact the development of the AI solution
• Support change management activities connected with the project
• Prepare regular project status updates, reports and key information for stakeholders
• Facilitate project governance meetings and contribute to key decision-making forums
• Support markets in preparing for the future deployment of the final solution
• Act as a trusted project management partner for stakeholders, proactively identifying challenges and proposing solutions

Requirements

• Several years of experience in project management, preferably in international or complex transformation projects
• Experience working with both Agile and Waterfall methodologies or in a hybrid project environment
• Experience with marketing-related projects and/or global initiatives
• Experience in AI or technology-related projects will be an advantage
• Experience in change management and implementing projects across multiple markets or locations
• Strong analytical and organisational skills, with the ability to work with changing priorities and incomplete information
• Very good knowledge of MS Office, particularly PowerPoint and Excel, and confidence in using AI tools
• Strong communication skills in English, both written and verbal
• Ability to work independently and take ownership of complex tasks
• A proactive, solution-oriented approach and a willingness to challenge existing ways of working
• Confidence in leading remote, multicultural and cross-functional teams
• Ability to drive projects forward even when the scope, priorities or available information change
• A strong focus on delivering measurable business impact

Benefits

• Work flexibility - We give you the opportunity to adjust your work to your lifestyle. We offer flexible hours as well as the possibility of remote or hybrid work, depending on the role and your preferences
• Basic benefits package - We care about the health and well-being of our employees - we provide private medical care, a MultiSport card, and life insurance
• Development on your terms - We provide an individual development budget that you can use for your professional growth. As a Lumina Learning partner, we also give you access to unique tools and the support of certified practitioners, so you can better understand your potential and strengthen your talents
• Integration and shared experiences - We regularly enjoy new experiences together and build relationships in an inspiring atmosphere. From cooking sessions, through yoga weekends in nature, to the thrill of escape rooms