Project Administrator

Hitachi, Ltd.; Kraków; Hybrid; PLN 95,000 - 160,000; Full time

Benefits offered by this job

Private medical care and lifeinsurance

Fitness and wellness programs

Employee Capital Plans (PPK)

Work-from-home equipment allowance

Spectacles and contact lenses_allow

Company events and team-building

Psychological support program

Free parking

Job summary

Hitachi, Ltd. in Kraków, Poland is seeking a Program Administrator to support R&D programs by coordinating delivery activities, maintaining operations, and enabling cross-functional teams across the software development lifecycle.

The role emphasizes strong financial acumen and meticulous attention to detail, enabling effective budgeting, forecasting, and governance across engineering, product, quality, and business teams.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role, preferably in a software development environment.
• Strong financial acumen with the ability to forecast, analyze trends and identify improvements.
• Solid understanding of SDLC methodologies and software release process requirements.
• Familiarity with project management tools and collaboration platforms.

Responsibilities

• Support monthly project EAC reviews and track actions to completion with R&D leaders and project managers.
• Perform weekly analysis of project timesheet reporting against forecasts and provide reports to project managers and R&D leaders for follow-up.
• Prepare agendas, meeting materials, minutes, and follow-up communications for governance reviews and team meetings.
• Compile status updates from PMO and R&D leaders for monthly project reviews.
• Capture and maintain tracking of project lessons learned to ensure action plans are generated and followed through.
• Track and maintain project KPIs, ensuring data integrity for KPI dashboards.
• Support software governance processes by organizing documentation, approvals, standards tracking, and audit-ready records.
• Identify opportunities to improve administrative processes, reporting, meeting effectiveness, and program coordination workflows.
• Host RMT meetings as backup to the project manager when needed, ensuring project plans, risks, and actions are captured and reviewed for updates.

Skills

Financial acumen

Attention to detail

SDLC understanding

Communication

Forecasting

Education

Bachelor’s degree in Business Administration, Project Management, or related field

Tools

JIRA

Azure DevOps

Confluence

Excel

Job description

The Opportunity

We are looking for a Program Administrator to support software research and development programs by coordinating delivery activities, maintaining program operations, and helping cross-functional teams execute effectively across the software development lifecycle.

This role provides administrative and operational support for planning, documentation, governance, reporting, release coordination, and stakeholder communication in a fast-paced environment. The Program Administrator helps maintain structure, visibility, and follow-through across engineering, product, quality, and business teams.

The primary focus for this role will require strong financial acumen and a high level of attention to detail.

How You'll Make an Impact

• Support project and release planning activities, primarily focusing on financial and resource planning for projects, establishing budget baselines, and maintaining forecasts.
• Coordinate and run monthly project EAC reviews and track actions to completion, working with R&D leaders and project managers to ensure alignment.
• Perform weekly analysis of project timesheet reporting against forecasts and provide reports to project managers and R&D leaders for follow-up as needed.
• Prepare agendas, meeting materials, minutes, and follow-up communications for governance reviews, team meetings, and cross-functional checkpoints.
• Compile status updates from PMO and R&D leaders for monthly project reviews.
• Capture and maintain tracking of project lessons learned to ensure action plans are generated and followed through to completion.
• Track and maintain project KPIs, ensuring data integrity for KPI dashboards.
• Support software governance processes by organizing documentation, approvals, standards tracking, and audit-ready records.
• Identify opportunities to improve administrative processes, reporting, meeting effectiveness, and program coordination workflows.
• Host RMT meetings as backup to the project manager when needed, ensuring project plans, risks, and actions are captured and reviewed for updates.

Your Background

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role, preferably in a software development environment.
• Strong financial acumen with the ability to understand and explain financial forecasting, trends, and opportunities for improvement.
• Strong understanding of Software Development Life Cycle (SDLC) methodologies and software release process requirements.
• General understanding of project management methodologies, tools, and techniques.
• Proficiency in project management and collaboration tools used in software development environments, such as JIRA, Azure DevOps, Confluence, and Excel.

More about us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

We can provide more information during the recruitment process.

Our benefits offering for this role generally includes:

• Private medical care and life insurance
• Access to fitness and wellness programs
• Access to benefits platform with discounts and perks
• Employee Capital Plans (PPK)
• Equipment for working from home or allowances for setting up a workplace at home
• Spectacles and contact lenses allowance
• Company events and team‑building activities
• Psychological support program
• Free parking available

You will receive more specific information during the recruitment process.