Project Administrator

Hitachi Energy Ltd.; Kraków; Ibrido; PLN 120.000 - 180.000; Tempo pieno

Vantaggi offerti da questo lavoro

Private medical care and lifeinsurance

Fitness and wellness programs

Discounts and perks platform

Employee Capital Plans (PPK)

Equipment for home office

Spectacles and contact lenses?allow an

Company events and team-building

Psychological support program

Free parking

Descrizione del lavoro

Hitachi Energy Ltd. is seeking a Program Administrator to coordinate delivery activities across software R&D programs and maintain program operations. You will support governance, reporting, and stakeholder communication in a fast-paced environment.

The role emphasizes strong financial acumen and meticulous attention to detail as you work with engineering, product, quality, and business teams throughout the software development lifecycle.

Competenze

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role in a software development environment.
• Strong financial acumen with the ability to forecast, interpret trends, and identify improvement opportunities.
• Solid understanding of SDLC methodologies and software release process requirements.
• Proficiency with project management and collaboration tools (JIRA, Azure DevOps, Confluence, Excel).

Mansioni

• Support project and release planning with emphasis on financial and resource planning.
• Coordinate and run monthly project EAC reviews with R&D leaders and PMs.
• Analyze weekly timesheet data against forecasts and report to PMs and leaders.
• Prepare agendas, materials, minutes, and follow-up communications for governance reviews.
• Compile status updates from PMO and R&D for monthly project reviews.
• Track and maintain project KPIs and ensure data integrity for dashboards.
• Support software governance by organizing documentation, approvals, and audit-ready records.
• Identify opportunities to improve administrative processes and reporting workflows.
• Host RMT meetings as backup to the PM, capturing risks and actions.

Conoscenze

Financial acumen

SDLC knowledge

Formazione

Bachelor's degree in Business Administration, Project Management, or related field

Strumenti

JIRA

Azure DevOps

Confluence

Excel

Descrizione del lavoro

We are looking for a Program Administrator to support software research and development programs by coordinating delivery activities, maintaining program operations, and helping cross-functional teams execute effectively across the software development lifecycle.

This role provides administrative and operational support for planning, documentation, governance, reporting, release coordination, and stakeholder communication in a fast-paced environment. The Program Administrator helps maintain structure, visibility, and follow-through across engineering, product, quality, and business teams.

The primary focus for this role will require strong financial acumen and a high level of attention to detail.

How You'll Make an Impact

• Support project and release planning activities, primarily focusing on financial and resource planning for projects, establishing budget baselines, and maintaining forecasts.
• Coordinate and run monthly project EAC reviews and track actions to completion, working with R&D leaders and project managers to ensure alignment.
• Perform weekly analysis of project timesheet reporting against forecasts and provide reports to project managers and R&D leaders for follow-up as needed.
• Prepare agendas, meeting materials, minutes, and follow-up communications for governance reviews, team meetings, and cross-functional checkpoints.
• Compile status updates from PMO and R&D leaders for monthly project reviews.
• Capture and maintain tracking of project lessons learned to ensure action plans are generated and followed through to completion.
• Track and maintain project KPIs, ensuring data integrity for KPI dashboards.
• Support software governance processes by organizing documentation, approvals, standards tracking, and audit-ready records.
• Identify opportunities to improve administrative processes, reporting, meeting effectiveness, and program coordination workflows.
• Host RMT meetings as backup to the project manager when needed, ensuring project plans, risks, and actions are captured and reviewed for updates.

Your Background

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role, preferably in a software development environment.
• Strong financial acumen with the ability to understand and explain financial forecasting, trends, and opportunities for improvement.
• Strong understanding of Software Development Life Cycle (SDLC) methodologies and software release process requirements.
• General understanding of project management methodologies, tools, and techniques.
• Proficiency in project management and collaboration tools used in software development environments, such as JIRA, Azure DevOps, Confluence, and Excel.

More about us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

We can provide more information during the recruitment process.

Our benefits offering for this role generally includes:

• Private medical care and life insurance
• Access to fitness and wellness programs
• Access to benefits platform with discounts and perks
• Employee Capital Plans (PPK)
• Equipment for working from home or allowances for setting up a workplace at home
• Spectacles and contact lenses allowance
• Company events and team-building activities
• Psychological support program
• Free parking available

You will receive more specific information during the recruitment process.

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world's energy system to ensure abundant, secure, affordable, and sustainable power for today's generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.