Procurement Operations - Admin Assistant

Rolls--royce; Kraków; Hybrid; PLN 62,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Annual bonus

MyBenefit platform

Remote work allowance

PPK funding

Extra vacation days

Hybrid work model

Modern Krakow office

Job summary

Rolls‑Royce Krakow centre is seeking a detail‑oriented Procurement Operations Admin Assistant to support PR to PO processes. You will create and validate POs, resolve invoice discrepancies with suppliers, and ensure compliant procurement transactions while coordinating with global and local teams.

The role offers hybrid work flexibility (2 days in office, 3 days from home) and a modern Krakow office. Prior SAP/Ivalua/Coupa experience is advantageous for this fast‑paced environment.

Qualifications

• Experience in procurement operations and documentation validation.
• Ability to create and manage POs; resolve PO/invoice discrepancies.
• Strong customer service mindset with supplier and internal stakeholder collaboration.

Responsibilities

• Provide administrative support to PR to PO process.
• Review QIR data and validate requirements with stakeholders.
• Create, validate, and manage POs to ensure timely procurement transactions.
• Investigate and resolve PO and invoice discrepancies with suppliers and internal teams.
• Maintain accurate PRs and ensure compliance with policies and audits.
• Identify process improvements to increase efficiency and service quality.
• Support audits to keep processes fit for purpose and standardized.

Skills

PO creation

invoice resolution

customer service

problem solving

attention to detail

Lean Six Sigma

Tools

SAP

Ivalua

Coupa

Job description

Job DescriptionWhy join Rolls‑Royce?At Rolls‑Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.By joining Rolls‑Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.Job Purpose:The Procurement Operations Admin Assistant (Purchasing & invoice resolution - QIR and Drawing support analyst) will be responsible for providing administrative support for procurement processes, particularly Quality Info Record and documentation validation.. Your primary responsibilities include creating and managing purchase orders (POs) to enable timely and compliant transactions, resolving discrepancies, and supporting issue resolution with suppliers and internal teams.A key part of your role will be managing procurement requests (PRs), collaborating with global and local stakeholders to validate requirements, and ensuring compliance with procurement policies and audit standards. By combining attention to detail with problem-solving skills, you will help streamline operations, maintain data integrity, and deliver a seamless procurement experience.This is an exciting opportunity for a detail-oriented junior professional who thrives in a fast-paced environment, enjoys working with suppliers and stakeholders, and is passionate about operational excellence and customer service.Key accountabilities:Provide administrative support to PR to PO processReview QIR dataCreate, validate, and manage POs to ensure timely and accurate procurement transactionsInvestigate and resolve PO and invoice discrepancies, collaborating with suppliers and internal teams to ensure smooth payment processesMaintain accurate PRs and validate requirements with stakeholders to ensure compliance and efficiencyIdentify and recommend process improvements related to the operation of tasks such as increasing efficiency, effectiveness and improvement of customer serviceEnable and support completion of process compliance and licence to operate audits to ensure processes remain fit for purpose and standardised across teamsWork closely with suppliers, finance, and procurement teams to resolve issues and maintain service qualityWork on ticket-based system to respond to purchasing requestsEnsure adherence to procurement policies, procedures, and audit requirements across all activitiesDeliver responsive, high-quality support to stakeholders, ensuring a positive procurement experienceKey Experiences and Qualifications:Basic experience in procurement operationsHands-on experience with PO creation, invoice resolution, and procurement documentationWorking knowledge of SAP, Ivalua, Coupa or other procurement toolDemonstrated experience in delivering excellent customer service and influencing othersProven track record in delivering business results and achieving objectivesPassion for continuous improvement and quality improvement methodologies such as Lean and Six SigmaWhat do we offer:• Private healthcare and group life insurance• Annual bonus• myBenefit platform/subsidy for Multisport cards• Internet and electricity allowance for remote work• Increased funding for the Employee Capital Plans (PPK) program; Rolls Royce Sp. z o.o. contributes 3% to this program• Additional vacation days based on length of service with the employer• Hybrid work model (2 days in the office / 3 days from home)• Work in a modern office located in the Krakow centre – the Unity Tower (ul. Lubomirskiego 20).The Kraków Rolls Royce Global Capability Centre represents an exciting new chapter in the growth of Rolls Royce Group Business Services. Designed to support global operations and employee services, the Centre is a key hub for enabling operational efficiency and strengthening global business processes. It delivers exceptional services across finance, procurement, HR, Data Analytics and Service Management.Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.Rolls Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive .Please note that all applicants will be subject to Poland right-to- work check as part of the recruitment process.Job CategoryProcurementPosting Date27 Oct 2026; 00:10Posting End Date