Polish HR Administration Specialist (Hybrid/Remote)

Coinspaid Solutions; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Benefit Bar – up to €230/month

Flexible budget for sports, wellbeing,

Courses and certifications budget

Language learning support

Mental health support

Medical insurance (location dependent)

Job summary

Coinspaid Solutions, a fintech company building blockchain payment infrastructure, seeks an HR Administration Specialist to support end-to-end personnel administration in Poland. The role covers employment contracts, foreign worker verification, and keeping audit-ready records across Hibob and Polish payroll systems.

Hybrid work model from Warsaw or Poznan, with responsibilities ranging from ZUS registrations to visa renewals and payroll collaboration.

Qualifications

• 3-4+ years in HR administration or payroll support
• Experience with employment of foreign nationals in Poland and dealings with public authorities
• Solid knowledge of Polish labor law
• Experience with HRIS and Polish payroll/HR systems
• Fluent Polish and professional English (written and spoken)

Responsibilities

• Prepare employment and B2B contracts using standard templates per Polish labor law
• Verify right to work for foreign candidates (residence status)
• Maintain digital and physical personnel files and track visa/permit renewals
• Maintain data integrity in HRIS (Hibob) and payroll systems (eNova, Płatnik)
• Handle ZUS registrations and statutory changes within timelines
• Track time and attendance, compute holiday entitlements with payroll
• Serve as primary contact for employees on documentation queries
• Identify workflow gaps and suggest improvements to HR processes
• Support general administrative office operations (merchshop)

Skills

Fluent Polish and professional English

Attention to detail

Proactive deadline management

Strong HR administration

Tools

HiBob

eNova

Płatnik

Job description

Coinspaid Solutions, a fintech company building blockchain payment infrastructure, seeks an HR Administration Specialist to support end-to-end personnel administration in Poland. The role covers employment contracts, foreign worker verification, and keeping audit-ready records across Hibob and Polish payroll systems.

Hybrid work model from Warsaw or Poznan, with responsibilities ranging from ZUS registrations to visa renewals and payroll collaboration.