Poland Medical Operations Coordinator (Hybrid)

Biogen; Warszawa; Hybrid; PLN 93,000 - 125,000; Full time

Benefits offered by this job

Life insurance

Pension program contributions

Mental health resources

Remote work allowance

Flexible work arrangements

Professional development funding

Employee referral bonuses

Social activities

Job summary

Biogen Poland is seeking a Medical Operations Coordinator to support the Medical Director and implement Poland’s national medical plan across therapeutic areas. You will collaborate with Local Medical Teams to drive medical projects and ensure high standards in a hybrid work model.

You will engage with MLMs, Medical Leads and TAs Medical Leads, coordinate external agencies, and support digital projects while ensuring compliance and governance. A work permit and residency in Poland are required.

Qualifications

• Bachelor’s degree in a related field.
• Proficient Polish and English communication.
• 1–3 years of experience in functional operations and process optimization/execution.
• Experience in managing initiatives, governance, and quality improvement.
• Excellent communication across all levels in a matrixed organization.
• Ability to prioritize tasks and adapt to change.

Responsibilities

• Oversee medical projects including external medical-scientific engagements, advisory boards, and KME engagements.
• Manage medical sponsorships and ensure smooth execution of external engagements per plan, timeline, and budget.
• Drive sustainable operational efficiencies.
• Guide colleagues in solving operational problems and provide new perspectives on tools.
• Coordinate and manage external agencies and vendors for compliance and governance.
• Minimize operational burdens by partnering with MLMs and Medical Leads.
• Serve as the medical point of contact for digital projects.
• Ensure congress management is executed properly with procedures and rollout.
• Support Materials Owner with materials cycling through review/approval workflow.

Skills

Bachelor's degree

Polish & English communication

Operational coordination

Process optimization

Governance & quality

Matrixed organization work

Task prioritization

Adaptability

Education

Bachelor’s degree

Tools

Compliance

Budget planning

Job description

Biogen Poland is seeking a Medical Operations Coordinator to support the Medical Director and implement Poland’s national medical plan across therapeutic areas. You will collaborate with Local Medical Teams to drive medical projects and ensure high standards in a hybrid work model.

You will engage with MLMs, Medical Leads and TAs Medical Leads, coordinate external agencies, and support digital projects while ensuring compliance and governance. A work permit and residency in Poland are required.