Medical Operations Coordinator (Fixed-Term, 2.5 Years)

Biogen; Warszawa; Hybrid; PLN 93,000 - 125,000; Full time

Benefits offered by this job

Life insurance

Pension program contributions

Mental health resources

Remote work allowance

Flexible work arrangements

Professional development funding

Employee referral bonuses

Social activities

Job summary

Biogen Poland is seeking a Medical Operations Coordinator to support the Medical Director and implement Poland’s national medical plan across therapeutic areas. You will collaborate with Local Medical Teams to drive medical projects and ensure high standards in a hybrid work model.

You will engage with MLMs, Medical Leads and TAs Medical Leads, coordinate external agencies, and support digital projects while ensuring compliance and governance. A work permit and residency in Poland are required.

Qualifications

• Bachelor’s degree in a related field.
• Proficient Polish and English communication.
• 1–3 years of experience in functional operations and process optimization/execution.
• Experience in managing initiatives, governance, and quality improvement.
• Excellent communication across all levels in a matrixed organization.
• Ability to prioritize tasks and adapt to change.

Responsibilities

• Oversee medical projects including external medical-scientific engagements, advisory boards, and KME engagements.
• Manage medical sponsorships and ensure smooth execution of external engagements per plan, timeline, and budget.
• Drive sustainable operational efficiencies.
• Guide colleagues in solving operational problems and provide new perspectives on tools.
• Coordinate and manage external agencies and vendors for compliance and governance.
• Minimize operational burdens by partnering with MLMs and Medical Leads.
• Serve as the medical point of contact for digital projects.
• Ensure congress management is executed properly with procedures and rollout.
• Support Materials Owner with materials cycling through review/approval workflow.

Skills

Bachelor's degree

Polish & English communication

Operational coordination

Process optimization

Governance & quality

Matrixed organization work

Task prioritization

Adaptability

Education

Bachelor’s degree

Tools

Compliance

Budget planning

Job description

About This Role

As a Medical Operations Coordinator, you will be a vital part of the Polish medical organization, working under the guidance of the Medical Director. You will operationalize medical activities in the country, maintaining high-quality standards. This position involves collaborating with Local Medical Teams to implement the national medical plan for all therapeutic areas (TAs), helping to establish Biogen's reputation as a trusted medical-scientific partner within the neuroscience community in Poland. You'll work closely with the entire Medical Team, including TAs Medical Leads and MLMs, to support them in leading and managing medical projects. Cooperating with all Medical Team members and other functions like Compliance, Legal, Finance, you will support high-value medical activities, emphasizing excellence in execution. Your contributions will be integral to advancing Biogen's medical presence in Poland.

What You’ll Do

• Oversee medical projects, including external medical-scientific engagements, advisory board meetings, KME engagements at congresses.
• Manage medical sponsorships and ensure smooth execution of external engagements according to plan, timeline, and budget.
• Drive sustainable operational efficiencies.
• Guide colleagues in resolving operational problems and provide new perspectives on existing solutions and tools.
• Coordinate and manage external agencies and vendors to ensure compliance and governance.
• Minimize operational burdens on the local medical team by partnering operationally with MLMs and Medical Leads.
• Serve as the medical point of contact for digital projects.
• Ensure congress management is executed properly, including procedures and roll-out.
• Supports the Material Owner with Materials that are cycling through the review and approval workflow

Who You Are

You are a proactive and detail-oriented individual who thrives in dynamic environments. Your strong communication skills allow you to fluently engage with stakeholders at all levels within the organization. You possess a natural ability to navigate complex processes and exercise good judgment in prioritizing tasks. Your collaborative spirit makes you a valuable team player capable of working effectively within a matrixed organization. With an innovative mindset, you are prepared to contribute to process improvements, driving excellence in medical operations.

Required Skills

• Bachelor’s degree.
• Good verbal and written communication skills in Polish and English.
• 1-3 years of experience focused on functional operations, process optimization/execution, and systems implementation.
• Experience in managing and leading initiatives, driving quality and governance efforts.
• Excellent communication skills with the ability to communicate fluently at all levels within the organization.
• Strong team player with the ability to work in a matrixed organization.
• Ability to complete multiple tasks by setting priorities and exercising good judgment.
• Capability to navigate in a changing environment.

Preferred Skills

• Experience in project/program management.
• Familiarity with compliance and global policies.

Additional Employment Conditions

• This role is in hybrid model of work.
• Please note that this role requires a candidate to be a holder of work permit & residency in Poland.

About Biogen Poland

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team.

Job Level: Professional

Additional Information

The base compensation range for this role is: zł93,000.00-zł124,500.00

Benefits

Competitive Total Rewards:

Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.

Comprehensive Benefits for You and Your Family:

Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.

Learning, Growth & Recognition:

Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.