Peer Review Assistant

Academia; Polska; Hybrid; PLN 272,000 - 350,000; Full time

Benefits offered by this job

Competitive compensation

Professional and personal development

Work from home budget

Job summary

Academia is seeking an experienced Editorial Peer-Review Manager to lead manuscript reviews and liaise with authors, editors and production teams. The role emphasizes timely, high-quality decisions, reviewer outreach, and adherence to internal guidelines.

You will manage publication logistics for a high-volume flow of manuscripts while maintaining attention to detail and meeting tight deadlines in a remote-friendly setting.

Qualifications

• Bachelor’s degree in a natural or technical science field is required; Master’s degree preferred but not required.
• 2+ years experience overseeing day-to-day peer-review activities for a scientific journal in an academic setting.
• Experience working independently and taking initiative.
• Experience efficiently managing publication logistics for a large volume of manuscripts.
• Familiarity with HTML, PDF, LaTeX and XML formats.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Attention to detail and ability to meet tight deadlines.
• Ability to adapt to change and prioritize multiple responsibilities with business impact.

Responsibilities

• Oversee the peer-review process of manuscripts, ensuring timely, high-quality reviews.
• Screen lists of recommended reviewers and identify suitable candidates outside the platform.
• Check collected peer review reports and guide manuscripts through editorial decisions and revisions.
• Collaborate with authors to gather information and ensure revisions meet reviewers' and editors' expectations.
• Coordinate with Publishing Managers to prevent delays and maintain reputational standards.
• Work with production service providers to ensure manuscripts follow guidelines and publish on time.
• Work independently under short deadlines to ensure papers meet presentation standards.

Job description

About Us

Academia.edu is a venture-backed, for-profit, and profitable company based in San Francisco. We are recognized as the world’s leading platform for researchers and scholars to share work, discover research, and connect with academics globally. Our bold vision is to democratize and accelerate the world's research, enhancing the speed of scientific discovery and technological progress for the benefit of everyone. We imagine a world where accessing academic papers is effortless, keeping track of cutting-edge research is seamless and collaborating with researchers is easier than ever before. Our platform empowers millions of scholars worldwide to push the boundaries of human understanding. We believe in the power of knowledge to change lives and the world, and our commitment to this mission drives everything we do.

Join us as we continue to redefine what's possible in the world of research. Discover careers that challenge, inspire and propel you toward a future where your ideas can truly change the world. At Academia.edu, we're not just shaping the future of research—we're shaping the future of possibilities.

Responsibilities

• Oversee the peer-review process of manuscripts, ensuring a timely and high-quality peer-review process and a smooth manuscript journey.

• Screen lists of recommended reviewers in the Academia.edu database and look for suitable candidates outside the platform to ensure qualified reviewers are invited

• Check the collected peer review reports and lead manuscripts through subsequent editorial decisions and author revisions.

• Collaborate closely with authors to ensure all relevant information is collected in a timely manner and manuscripts are revised to reviewers' and editors' satisfaction.

• Collaborate closely with the Publishing Managers of the assigned journals to prevent any delays and issues that could impact reputation or adherence to ethical norms.

• Collaborate with the production service provider to ensure manuscripts are prepared according to internal guidelines and industry standards, and published without delays following the final acceptance.

• Work independently and against short deadlines so the published papers meet the high standards of presentation expected by authors, editors, and indexing databases.

Requirements

• Bachelor’s degree in a natural or technical science field and sufficient proven experience processing papers for journals within natural or technical sciences fields. Master’s degree preferred but not required.

• 2+ years experience overseeing the day-to-day peer-review activities for a scientific journal in a similar role within an academic publishing company or within the publishing department of a scientific society/association.

• Experience working independently and demonstrating initiative.

• Experience efficiently managing publication logistics for a large volume of manuscripts.

• Familiarity with HTML, PDF, LaTex and XML formats

• Strong skills using MS office applications (Word, Excel, PowerPoint).

• Ability to pay close attention to detail.

• Ability to meet time-sensitive deadlines.

• Ability to adapt to change and to prioritize multiple responsibilities with a sense for business impact.

Benefits

• Competitive compensation

• Professional and personal development

• Work from home budget

Academia is a proud equal-opportunity employer and we are committed to hiring and supporting a diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.