Payroll Program Manager with German

Fresenius Medical Care; Poland; Hybrid; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Private medical care in LuxMed

Life Insurance (voluntary)

International travel insurance

Multisport card benefits

Language courses reimbursement

Study reimbursement

Work abroad possibility

Employee Assistance Program

Job summary

Fresenius Medical Care seeks a Program Manager for the Global Business Services team to coordinate payroll program transitions from existing locations to offshore/nearshore or provider locations, leading country projects and ensuring high-quality delivery across geographies.

You will manage timelines, assess risks, and collaborate with Finance, HR, and IT to implement standardized workflows, controls, and reporting in a fast-paced, hybrid environment.

Qualifications

• Bachelor’s degree or equivalent business experience preferred.
• 6+ years’ experience with payroll processes and/or transformation.
• German language skills (C1) required.
• Experience in payroll project management across multiple geographies.
• Experience in driving payroll process improvements.
• Strong analytical skills; ability to evaluate information.
• Team player but able to work independently.
• Ability to build relationships across functions to drive results.
• Attention to detail and accountability.
• Payroll knowledge in multiple countries (Germany preferred).
• Time and attendance knowledge.
• Project management or transformation expertise.
• Microsoft tools.
• Multiple payroll vendor systems.
• HCM systems, preferably Workday.
• Nice to have: ServiceNow ticketing system.
• Fluent English.

Responsibilities

• Coordinate internal resources and third parties for end-to-end project delivery.
• Ensure all projects are delivered on-time, within scope and budget.
• Create and maintain project documentation per FME standards.
• Develop timelines with stakeholders and manage scopes.
• Ensure resource availability and allocation across stakeholders.
• Measure and report project performance.
• Report scope/budget/timeline changes and risks.
• Manage relationships with program stakeholders for successful implementation.
• Partner with Workstream Leads for cross-geography consistency.
• Collaborate with Finance to standardize banking and reporting workflows.
• Implement payroll procedures and segregation of duties in-country.
• Apply global payroll controls with Internal Controls.
• Oversee vendor risk management processes review.
• Prepare training plans for Payroll WFM system security audits.
• Coordinate local payroll/WFM requirements for system changes.
• Oversee payroll/HCM reconciliation and data uploads.
• Support Payroll Operations requirements review and validation.
• Identify opportunities for enhancements in HCM integrations and reporting.
• Other tasks as assigned by the manager.

Skills

German C1

English fluent

Project management

Analytical skills

Team player

Stakeholder management

Microsoft tools

Workday (HCM)

Vendor management

Multi-country payroll

Education

Bachelor's degree

Tools

Workday

Excel

Job description

This is a hybrid role. Upon agreement between you and your supervisor, you are entitled to a flexible arrangement where you will be able to split your time between working from the office and working remotely.

Fresenius Medical Care core values:

Fresenius Medical Care is a people business. Our success depends on having the best and brightest employees, and helping them attain their personal and professional goals while delivering excellence in patient care and business results. Our employees embody our culture which is based on core values supporting our promise to improve the quality of life of every patient every day. These core values are: We Care. We Connect. We Commit.

As a Program Manager of the Global Business Services team, you will part of a dynamic team working across the enterprise to manage business process transitions from existing locations to offshore/nearshore or provider locations and lead a cluster of country projects to support the Payroll Program . Fresenius Medical Care is a fast-paced environment, and we are looking for someone who can hit the ground running to manage multiple responsibilities and projects while producing high-quality work.

Responsibilities:

• Coordinate internal resources and third parties for end-to-end project delivery
• Ensure that all assigned projectsare deliveredon-time, within scope and within budget
• Create and maintain comprehensive project documentation (including project plans, tools, risk management matrix) in line with FME standards to track progress and deliverables
• Develop timelines against project scopes and objectives, involving all relevant stakeholders
• Ensure resource availability and allocation across all stakeholders
• Measure and report out project performance
• Report changes to scope, budget, timelines as well as risk and issues, escalating through following established governance
• Manage relationships with program stakeholders to ensure successful implementation and adoption
• Partner with Workstream Leads to ensure consistency in project delivery across multiple geographies
• Partner with local Finance to develop standardized workflows for banking, reporting, and ensuring appropriate segregation of duties
• Implement global payroll procedures and segregation of duties matrixes in-country to ensure appropriate role mapping
• Partner with Internal Controls to apply global payroll controls into local processes
• Oversee and coordinate review of vendor risk management processes
• Prepare training plans for Payroll WFM system security role audits
• Coordinate gathering and review of local payroll and WFM requirements for system changes
• Oversee Payroll and HCM system reconciliation efforts as well as data uploads to bring systems in alignment
• Support Payroll Operations requirements review and validation against HCM system configuration. Define opportunities for enhancements
• Assess and detail needs for HCM integrations and/ or standardized reporting
• Other tasks as assigned by the manager

Qualifications:

• Bachelor’s degree or equivalent business experience preferred
• 6+ years’ experience with payroll processes and/or transformation
• German language skills (speaking and writing) at C1 level
• Experience in payroll project management across multiple geographies
• Experience in driving payroll process improvements
• Possesses strong analytical skills to critically evaluate information
• Must be a team player but also able to work independently.
• Ability to build and maintain strong relationships across functions to drive teams towards success-based results
• Must be focused, goal driven, accountable, and exhibit significant attention to detail
• Payroll knowledge in multiple countries (preferably Germany)
• Time and attendance knowledge
• Project management or transformation expertise
• Microsoft tools
• Multiple payroll vendor systems
• HCM systems, preferably Workday
• Nice to have: Preferably ticketing systems, such as ServiceNow
• Fluent English

Our offer:

• Flexible working hours to cover global time zones
• Hybrid work mode (min. 2 days per week from the office)
• Private medical care in LuxMed,
• PZU life Insurance (voluntary insurance)
• Unlimited international travel Insurance (with a global range)
• Benefits System platform (120 points / month for multisport card, cinema tickets, online shopping etc.)
• Language courses reimbursement (up to 70% of course reimbursement)
• Studies reimbursement (up to 50% of study reimbursement)
• Work abroad possibility (up to 30 days / year)
• Recommendation program (2000 PLN or 2500 PLN for successful recommendation)
• Holiday allowance (up to 800 PLN / year)
• Childcare refund (up to 900 PLN / year)
• Glasses and contact lenses reimbursement (500 PLN per year)
• Occasional gifts (e.g. 1st year anniversary gift)
• Office team building activities and events
• Employee Assistance Programme