Payroll Manager, EMEA - Krakow, Poland

passcon sp. z o.o.; Kraków; Remote; PLN 178,000 - 213,000; Full time

Benefits offered by this job

Private medical healthcare

Remote work options

Group private insurance

MyBenefit Cafeteria + Multisport

Annual discretionary bonus

Job summary

passcon sp. z o.o. is seeking a Payroll Manager – EMEA to oversee end-to-end payroll across multiple countries, ensure accuracy and compliance, and partner with HR, Finance and Legal. The role also leads vendor management and process improvements in a fast-paced international environment.

You will manage payroll calendars, reports, and stakeholder expectations while maintaining GDPR compliance and data privacy for all payroll data in EMEA.

Qualifications

• Bachelor’s degree in Finance, Accounting, HR, Business Administration, or related field.
• 7+ years of payroll experience with multi-country EMEA exposure; hands-on Poland experience required.
• 2 years of people management experience or mentorship of payroll professionals.
• Strong knowledge of EMEA payroll regulations, tax, and labor law requirements.
• Experience managing external payroll vendors.
• Proficiency with payroll systems (ADP, Workday, SAP) and HRIS platforms.
• Advanced Excel and strong analytical skills.
• Fluent English; additional European languages are a plus.

Responsibilities

• Oversee end-to-end payroll processing for multiple EMEA countries.
• Ensure accurate and timely payroll execution including salaries, bonuses, and statutory payments.
• Review outputs from internal teams and external payroll providers.
• Own payroll calendars, controls, and documentation.
• Ensure GDPR and data privacy compliance for payroll data.
• Manage relationships with third-party payroll vendors and internal stakeholders.
• Lead payroll audits and respond to audit requests.
• Drive process improvements and system integrations (HRIS, Finance).
• Prepare payroll-related reports and support budgeting and headcount analysis.

Skills

Payroll management

EMEA payroll

Vendor management

Regulatory compliance

Stakeholder management

Advanced Excel

English proficiency

Polish language

Education

Bachelor’s degree in Finance, Accounting, HR, Business Administration, or related field

Tools

ADP

Workday

SAP

Job description

Job Description: About the Position: The Payroll Manager – EMEA is responsible for ensuring accurate, compliant, and timely payroll delivery across multiple EMEA countries. This role oversees end‑to‑end payroll operations, manages external payroll vendors, ensures compliance with local labor and tax regulations, and partners closely with HR, Finance, and Legal teams. The ideal candidate brings a strong mix of operational payroll expertise, stakeholder management, and regional regulatory knowledge in a fast‑paced, international environment.

Primary Responsibilities

• Payroll Operations Manage and oversee end‑to‑end payroll processing for multiple EMEA countries Ensure accurate and timely payroll execution, including salaries, bonuses, commissions, benefits, and statutory payments Review and approve payroll outputs from internal teams and external payroll providers Own payroll calendars, controls, and documentation
• Compliance & Risk Management Ensure full compliance with local labor laws, tax regulations, and statutory reporting requirements across all EMEA jurisdictions Stay current on legislative changes and assess impact on payroll processes Lead payroll audits and support internal and external audit requests Ensure GDPR and data privacy compliance for employee payroll data
• Vendor & Stakeholder Management Manage relationships with third-party payroll vendors and local providers Act as the primary payroll point of contact for HR, Finance, Legal, and local leadership Resolve payroll escalations and complex payroll issues efficiently and professionally
• Process Improvement & Systems Drive continuous improvement, standardization, and automation of payroll processes across EMEA Support payroll system implementations, upgrades, and integrations (e.g., HRIS, Finance systems) Develop and maintain payroll policies, procedures, and internal controls
• Reporting & Financial Partnership Partner with Finance to support month‑end, quarter‑end, and year‑end activities Prepare payroll‑related reports, reconciliations, accruals, and variance analysis Contribute to budgeting, forecasting, and headcount cost analysis

Required Qualifications

• Bachelor’s degree in Finance, Accounting, HR, Business Administration, or related field
• 7+ years of payroll experience, with significant exposure to multi‑country EMEA payroll (hands‑on payroll experience in Poland is required; experience in Bulgaria, the UK, Austria, and Germany is preferred)
• 2 years of people management experience or mentorship of payroll professionals
• Strong knowledge of EMEA payroll regulations, tax, and labor law requirements
• Experience managing external payroll vendors
• Proficiency with payroll systems and HRIS platforms (e.g., ADP, Workday, SAP, or similar)
• Advanced Excel and strong analytical skills
• Fluent English required; additional European languages are a strong plus

Competencies

• High attention to detail and accuracy
• Strong stakeholder and communication skills
• Ability to manage complex timelines and multiple countries simultaneously
• Problem‑solving mindset and resilience under pressure
• Strong ethics, discretion, and ownership mindset
• Fluent in written and spoken Polish and English, other European language welcome

Minimum salary: 17,500 PLN gross/month

Additional components of our benefits package

• Comprehensive private medical healthcare
• Remote work options subject to the type of position or project
• The option to join a group private insurance plan (subject to a fee)
• MyBenefit Cafeteria including Multisport
• Annual discretionary bonus, subject to both company performance and individual contribution

AML RightSource is committed to fostering a diverse work environment and is proud to be an equal opportunity employer.

We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All the information concerning breaches of law during the recruitment process should be reported at [e-mail]. Upon request, you will be provided with Internal procedure for reporting and following up on breaches of law, adopted by the Company based on the Whistleblower Protection Act.

AML RightSource is the leading expert solutions provider of managed services and advisory, dedicated exclusively to financial crime compliance. As financial crime continues to evolve, we help organizations stay ahead through expert‑led services and deep industry knowledge. Specializing in anti‑money laundering, financial crime prevention, and third‑party compliance, we deliver tailored solutions that enhance operational efficiency and reduce business risk. With a global presence and a team of more than 7,000 specialized, trained professionals, AML RightSource partners closely with clients to transform their compliance programs into strategic advantages. Our focused expertise and partnership‑driven approach ensure adaptable, scalable solutions that meet today’s complex regulatory demands. We empower organizations to strengthen compliance, protect their businesses, and confidently navigate an ever‑changing financial crime landscape.