Payments Reconciliation Specialist (Excel‑Driven)

Chargeflow; Warszawa; On-site; PLN 90,000 - 140,000; Full time

Job summary

Chargeflow is seeking a hands-on Reconciliation & Collections specialist in its Billing & Collections team. You will match customer payments to invoices, investigate discrepancies, and drive resolution across SMB to Enterprise accounts.

The role emphasizes ownership, data accuracy, and clear communication with Finance and Operations. The ideal candidate thrives in a spreadsheet-heavy environment, values precision, and is eager to leverage AI tools (e.g., Claude) to streamline manual steps over

Qualifications

• 2+ years in reconciliation, collections, billing, or accounts receivable, ideally fintech/SaaS/e‑commerce.
• Must own accounts end to end and ensure resolution of unpaid items.
• Strong Excel skills for pivot tables, lookups, and large data sets.
• Clear communicator who can explain issues to non-finance stakeholders.

Responsibilities

• Reconcile customer payments against invoices across the full customer base.
• Match payments to invoiced amounts and close the loop between payment and invoice.
• Investigate unmatched or partial items to root cause and close gaps.
• Track what customers owe and follow up until fully resolved, even after month-end.

Skills

Excel proficiency

Attention to detail

Ownership mindset

Cross-functional collaboration

Communication skills

English fluency

Tools

Excel

Slack

monday.com

Claude AI

Job description

Chargeflow is seeking a hands-on Reconciliation & Collections specialist in its Billing & Collections team. You will match customer payments to invoices, investigate discrepancies, and drive resolution across SMB to Enterprise accounts.

The role emphasizes ownership, data accuracy, and clear communication with Finance and Operations. The ideal candidate thrives in a spreadsheet-heavy environment, values precision, and is eager to leverage AI tools (e.g., Claude) to streamline manual steps over