Operations Specialist

Buckled In; Polska; Hybrid; PLN 163,000 - 253,000; Full time

Benefits offered by this job

Health insurance

PTO 120 hours/year

401k plan

Home office stipend $250/year

Inclusive, caring environment

Positive impact on children

Job summary

BuckledIn is seeking a highly organized coordinator to design and assign efficient routes for student rides. You will collaborate with regional teams and operations to ensure safe, reliable transportation for every student, across multiple time zones.

The role emphasizes ambiguity tolerance, multi-platform navigation, and results-driven performance. Remote work is common, with a focus on timely, accurate route management.

Qualifications

• Read, write and speak English at a proficient level.
• At least 18 years old.
• Have a working computer with a camera and microphone.
• Have a reliable internet connection.
• Exhibits specialist level or higher competency level on all Core Competencies.

Responsibilities

• Process new ride requests from school district partners.
• Design and assign routes to maximize efficiency and meet driver, schools, and guardians needs.
• Communicate with school district partners and students’ guardians to confirm and seek feedback on an ongoing basis to ensure routes are running smoothly.

Skills

English proficiency

Remote work experience

Routing knowledge

Customer service

Job description

What’s in it for you (benefits will vary if not hired for full-time, permanent):

• Health insurance
• PTO (Minimum 120 hours per year)
• 13 Paid company-wide Holidays
  • Please note that you may be required to work on some of the standard paid holidays (e.g. MLK Day or Labor Day) if we have routes running, but you will be compensated by being able to take a day off of your choosing at a later time
• 401k plan
• An annual $250 stipend to support any home office needs
• Work in an inclusive, caring and values driven environment
• Make a critical difference for children, families and educators

Weekly Hours: 40 Hours/Week

Shift Hours: 10:00am - 6:30pm PST

We are looking for a hyper-organized problem-solver to help design and build route assignments for our drivers that maximize efficiency and ensure all of our students have safe, consistent, reliable rides to and from school.

This position reports to the manager of the region you will specialize in, and you will collaborate regularly with the regional team, other specialists, and the operations team as a whole. You will be supporting different geographic teams in different time zones on a daily, weekly, or monthly basis depending on needs.

Comfortable with ambiguity and an ever-changing environment

Comfortable with navigating multiple online platforms

Results driven, with a desire to meet and exceed metrics

Kind, candid, and eager to be helpful to our districts, schools, families, and kids

Calm but urgent problem-solver; sees solutions where others see problems

Strong attention to detail and impeccable follow through

What you’ll do:

Process new ride requests from school district partners

Design and assign routes to maximize efficiency and to meet the needs of drivers, schools, and guardians

Communicate with school district partners and students’ guardians to confirm, and seek feedback on an ongoing basis to ensure routes are running smoothly.

• During on-call hours (2 per day), perform many of the functions of the Coordinator role as needed:
  • Manage day-to-day issues from districts, drivers, and families via phone and text, including emergencies and fire drills when necessary
  • Process new ride requests and ride cancellations from schools, districts, and other partners
  • Manage day-to-day changes in driver or rider assignments, and daily audit of our routing software
  • Calculate district pricing and driver pay based on clear formula and set of rules

Handle issues that are escalated from Operations Coordinators, including emergencies

Find substitute drivers when drivers provide more than 24 hours notice of absence

Required Qualifications

• Read, write and speak English at a proficient level
• At least 18 years old
• Have a working computer with a camera and microphone
• Have a reliable internet connection
• Exhibits specialist level or higher competency level on all Core Competencies

Preferred qualifications:

• Strong knowledge of pupil transportation industry processes and regulations
• Experience in high volume routing
• Experience in customer service
• 1 year of full-time remote work experience (remote experience related to COVID or hybrid do not meet this criteria )
• 1 year of routing experience

At BuckledIn, we eliminate transportation as a barrier to children’s success. We do this by mobilizing outstanding adults who want to have a positive impact on children. Our drivers transport many school-age students experiencing homelessness, living in foster care, living with mental or emotional special needs, or other circumstances that make traditional yellow school buses a poor transportation option. That’s where we come in.

We match each student with a part-time driver who takes that student to and from school every day. Many of our drivers are current or former teachers, nurses, nannies, babysitters, personal caregivers, nursing home aides, social workers, parents, and grandparents who are eager to be a positive influence in their student’s lives.

Our values:

Excellence Everywhere: We bring the same high level of urgency and quality to every child and every partner. We care equally about districts where we serve hundreds of students and districts where we serve just one. We work hard to reach our goals in a way that is both efficient and effective, and we hold ourselves to high standards of reliability, safety, and conduct. We are on time, we communicate well, and we take pride in being a winning team.

Learn Continuously: We are nimble and creative problem-solvers who treat mistakes as opportunities to grow – but we don’t make the same mistakes repeatedly. We are always open to upgrades, new ideas, and new ways of doing things, whether those come from our drivers, our families, our partners, or our team – especially when those suggestions help us be more excellent and/or provide a better experience for kids. We seek and implement feedback constantly because we want to be and do our best.

Trust Is Everything: We treat each other with respect and candor, and we always keep our word. We set clear expectations and hold each other accountable, and we have fun in the process. We do what we say we will do, and own up when we make mistakes. We are honest, and we err on the side of over communicating with each other and with our families and partners. We extend grace but we don’t lower the bar.