Operations Admin & Liaison Specialist

Gates Corporation; Legnica; Hybrid; PLN 60,000 - 85,000; Full time

Job summary

Gates Corporation in Legnica, Poland invites applications for an Administrative and Operations Assistant to support the Plant Director and local management by organizing meetings, coordinating calendars, and ensuring smooth day-to-day operations.

You will work with external service providers, manage documentation, travel arrangements, and maintain 5S standards across administrative spaces, contributing to efficient plant performance.

Qualifications

• 5 years of relevant administrative or office support experience.
• Fluency in Polish and proficiency in English enabling effective communication.
• Strong organizational and time-management skills.
• Professional attitude with a high sense of responsibility and discretion.
• Excellent interpersonal and communication skills.
• Attention to detail, reliability, and a systematic approach to work.
• Ability to manage multiple tasks and priorities in a structured manner.

Responsibilities

• Provide administrative support to individuals, teams, and departments with a limited degree of supervision.
• Provide comprehensive administrative support to the Plant Director, including coordinating schedules, meetings, travel arrangements, and ensuring efficient document flow.
• Coordinate and manage the Plant Director’s calendar, business commitments, and meeting schedules.
• Prepare presentations, reports, analyses, and management summaries for the Plant Director and leadership team.
• Collect, consolidate, and validate data from various departments to support management decision-making.
• Monitor the progress of tasks, action items, and projects assigned by the Plant Director and follow up with managers to ensure timely completion.
• Maintain regular communication with the management team and act as a liaison between leadership and key stakeholders.
• Coordinate and support guest and customer visits, including international visitors.
• Supervise reception services to ensure high standards of guest service and professional representation of the company.
• Manage incoming and outgoing correspondence, shipments, and documentation.
• Coordinate company meetings, team meetings, workshops, conferences, training sessions, and other business events.
• Process and monitor business travel arrangements, travel expense reports, and related documentation in accordance with company policies.

Skills

Polish fluency

English proficiency

Organization

Time management

Discretion

Interpersonal skills

Communication

Problem solving

Job description

Gates Corporation in Legnica, Poland invites applications for an Administrative and Operations Assistant to support the Plant Director and local management by organizing meetings, coordinating calendars, and ensuring smooth day-to-day operations.

You will work with external service providers, manage documentation, travel arrangements, and maintain 5S standards across administrative spaces, contributing to efficient plant performance.