Operational Planner

Adepto Technical Recruitment; Województwo mazowieckie; Hybrid; PLN 45,000 - 60,000; Full time

Job summary

A recruitment agency seeks an Operational Planning Specialist to enhance purchasing and supply chain operations in Poland. Candidates should have at least two years of relevant experience, strong organizational skills, and be proactive in solving operational challenges. The role involves managing purchase orders, ensuring timely delivery, and tracking shipments within a hybrid working model. Fluency in English and familiarity with SAP are preferred. This position is ideal for detail-oriented professionals eager to contribute to supply chain efficiency.

Qualifications

• Minimum 2 years of experience in purchasing or supply chain roles.
• Ability to work cross-functionally with multiple stakeholders.
• Proactive and solution-oriented approach.

Responsibilities

• Process and validate domestic and intercompany purchase orders.
• Coordinate with internal teams and external partners for deliveries.
• Track shipments and resolve delivery issues.

Skills

Attention to detail

Organizational skills

Solutions orientation

Analytical mindset

Strong communication

Collaboration skills

Motivation to learn

Fluency in English

Tools

SAP

Microsoft Office

Job description

Operational Planning Specialist

About the Role

We are looking for an Operational Planning Specialist to support daily purchasing and supply chain operations. This role plays a key part in ensuring accurate order processing, timely deliveries, and optimal stock levels across assigned warehouses. You will work closely with internal teams and external partners to keep operations running smoothly from order creation to final delivery.

If you are detail-oriented, well organized, and enjoy solving operational challenges in a fast-paced supply chain environment, this role is for you.

Key Responsibilities

• Process and validate domestic, import, and intercompany purchase orders and stock transfer orders
• Cross-check purchase orders against supplier agreements to ensure accuracy and completeness
• Coordinate with internal teams (Customer Service, Procurement, Logistics, Accounts Payable, Quality, etc.) and external partners (suppliers, warehouses, logistics providers) to ensure timely deliveries
• Track shipments and support resolution of delivery issues, complaints, and returns
• Maintain purchasing records and supporting documentation (invoices, delivery notes, certificates, etc.)
• Monitor and support performance metrics, including On-Time In-Full (OTIF) delivery
• Assist in preparing reports and maintaining up-to-date supplier documentation
• Follow up on deliveries and ensure optimal stock levels across warehouses
• Troubleshoot and resolve day-to-day operational issues

Your Profile

• Minimum 2 years of experience in purchasing, inventory management, or a similar supply chain role
• Strong attention to detail with excellent organizational and follow-up skills
• Ability to work cross-functionally with multiple stakeholders
• Proactive, solution-oriented, and analytical mindset
• Strong communication skills and a collaborative, team-player attitude
• Focus on operational efficiency and continuous improvement
• Motivation to learn and develop within a supply chain environment
• Fluent in English, both written and spoken

Technical Skills

• Experience with SAP (preferred) or similar ERP systems
• Proficient in Microsoft Office (Excel, Outlook, etc.)

Work Environment

• Hybrid working model (office and home office combination)
• Email-based communication (~85% of daily work), with scheduled calls and meetings as needed
• Requires a self-driven, well-organized approach to remote collaboration and task management