Office & Operations Lead for Krakow Engineering Center

Airbus; Kraków; On-site; PLN 60,000 - 85,000; Full time

Job summary

Airbus Helicopters Polska Sp. z o.o. in Kraków seeks an Office Assistant to ensure seamless daily operations of the new Commercial Engineering Center.

You will be the organisational heartbeat, coordinating procurement, onboarding, guest reception, and facility management while liaising with the Managing Director and site leadership. This role offers exposure to a growing engineering hub, working with vendors, coordinating meetings, and supporting a multinational team in a dynamic, international

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Hospitality, or related field.
• Minimum 2 years in Office Assistant, Receptionist, Facility Coordinator, or Administrative role.
• Proficiency in MS Office and Google Workspace; SAP is a plus.
• Fluent in Polish and English (written and spoken).
• Strong organizational skills, budgeting, and vendor coordination.

Responsibilities

• Office Operations, Procurement & Logistics: manage local purchase requests and orders.
• Inventory & Supplies: monitor stock and order office supplies.
• Logistics & Mail: handle couriers and daily mail distribution.
• Onboarding, Employee Support & Reception: greet visitors and support onboarding.
• Executive Support: assist Managing Director and site leadership with admin tasks.

Skills

Office operations

Procurement

Logistics

Reception

Vendor coordination

Administration

Customer service

Education

Bachelor’s degree in Business Administration, Logistics, Hospitality, or related field

Tools

MS Office

Google Workspace

SAP

Job description

Airbus Helicopters Polska Sp. z o.o. in Kraków seeks an Office Assistant to ensure seamless daily operations of the new Commercial Engineering Center.

You will be the organisational heartbeat, coordinating procurement, onboarding, guest reception, and facility management while liaising with the Managing Director and site leadership. This role offers exposure to a growing engineering hub, working with vendors, coordinating meetings, and supporting a multinational team in a dynamic, international