Office Manager (Warsaw)

DOU Polska; Warszawa; Sur place; PLN 54 000 - 90 000; Plein temps

Avantages offerts par ce poste

Cafeteria benefits

Remote-first with coworking support

Team events

Résumé du poste

GR8_TECH is seeking an Office Operations and Experience role in Warsaw to keep the office running smoothly and support a productive team environment. You will own day-to-day operations, coordinate services, manage vendors, and help plan events, while keeping budgets under control.

The role emphasizes proactive problem solving, strong organizational skills, and clear communication with internal stakeholders and external partners.

Qualifications

• 2+ years of experience in office management or a similar operational role.
• Strong organizational and multitasking abilities with proactive problem solving.
• Confident communication with multiple stakeholders and vendors.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English and Polish.

Responsabilités

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked with supplies, food, and equipment.
• Manage vendor relationships and maintain an up-to-date supplier database.
• Solve operational issues before they impact the team.
• Handle invoice tracking and support budget planning.
• Organize office events and team activities, both internal and outdoor.
• Support travel coordination and collaboration with Talent team as needed.

Connaissances

Organizational skills

Multitasking

Vendor communication

Budgeting & Excel

English proficiency

Polish proficiency

Outils

1C

HiBob

Description du poste

Why This Role Exists

This role exists to keep our office environment running smoothly, predictably, and without friction for the team. You’ll help us create a comfortable, well‑organized workspace and seamless office experience by owning day‑to‑day operations, vendor coordination, and events.

What You’ll Drive

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office-related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & team experience

• Organize office events and team activities (both internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office-related processes aligned.
• Be the go-to person for anything related to office operations.

What makes you a GR8 fit

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast-paced environment.

Why You’ll Love Working Here

Benefits Cafeteria — annual budget you allocate to:

• Sports
• Medical
• Mental health
• Home office
• Languages.

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Remote-first + tech support + coworking compensation.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our Culture & Core Values

• GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.
• FUELLED BY TRUST: we’re open, honest, and have each other’s backs.
• OWN YOUR GAME: we take initiative and own what we do.
• ACCELER8: we move fast, focus smart, and keep it simple.
• CHALLENGE ACCEPTED: we grow through challenges and stay curious.
• BULLETPROOF: we’re resilient, ready, and always have a plan.