Office Manager (Warsaw)

GR8 Tech group; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Mental health

Home office

Languages

Job summary

GR8_TECH in Warsaw is seeking an Office Operations Manager to keep our office running smoothly and create a seamless experience for the team. You’ll own day-to-day operations, vendor coordination, event planning, and budget tracking.

You’ll collaborate with the Talent team and stakeholders to ensure efficient processes, maintain supplier databases, and support travel and office services. Fluency in English and Polish is expected.

Qualifications

• 2+ years of experience in office management or a similar operational role.
• Strong organizational and ability to manage multiple tasks at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you prevent problems before they arise.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Responsibilities

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.
• Organize office events and team activities (internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.

Job description

GR8_TECH builds B2B iGaming platforms for operators who play to lead.

We deliver full-cycle, high-impact tech designed to scale — from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions.

With 1000+ GR8 people across locations and time zones, we don’t just ship technology — we help operators build success stories across brands, markets, and geos.

Our ambition drives us. Our people make it real.

If you’re a challenger in spirit and a champion in action — join us.

Why This Role Exists

This role exists to keep our office environment running smoothly, predictably, and without friction for the team. You’ll help us create a comfortable, well‑organized workspace and seamless office experience by owning day‑to‑day operations, vendor coordination, and events.

Location

Warsaw

What You’ll Drive

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office‑related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & Team Experience

• Organize office events and team activities (both internal and outdoor).
• Support company‑wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office‑related processes aligned.
• Be the go‑to person for anything related to office operations.

What makes you a GR8 fit

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast‑paced environment.

Why You’ll Love Working Here

Benefits Cafeteria

— annual budget you allocate to:

Sports

• Medical
• Mental health
• Home office
• Languages.

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Remote-first + tech support + coworking compensation.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our Culture & Core Values

GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.

FUELLED BY TRUST

we’re open, honest, and have each other’s backs.

OWN YOUR GAME

we take initiative and own what we do.

ACCELER8

we move fast, focus smart, and keep it simple.

CHALLENGE ACCEPTED

we grow through challenges and stay curious.

BULLETPROOF

we’re resilient, ready, and always have a plan.