Office Experience & Facilities Leader

Huntsman; Polska; On-site; PLN 180,000 - 300,000; Full time

Job summary

Huntsman Corporation's GBS Team invites applications for a Workplace Operations Manager at our Krakow site. You will oversee day-to-day office operations, facilities, reception, and site maintenance, ensuring safety, hygiene, and service standards are consistently upheld and coordinating with stakeholders, building management, and external vendors.

The role requires a Bachelor's degree, 3+ years in a similar management role (GBS/SSC/BPO) and experience supervising a small team.

Qualifications

• Bachelor's degree required.
• 3+ years in similar office and administration management roles in GBS/SSC/BPO (international) environment or managing buildings/office space for ~300 people.
• Experience supervising a small team in office facilities/administration.
• High proficiency with Outlook and Microsoft Office.
• Very good proficiency in SharePoint & PowerPoint.
• Experience managing budgets, vendors, and compliance requirements.
• Ability to maintain compliance with ethics, regulations, and health & safety standards is beneficial.
• Fluent English for effective collaboration with stakeholders.

Responsibilities

• Manage daily office operations, including facilities, reception, and administrative teams.
• Manage the office facilities budget and approve purchase requisitions.
• Supervise GBS Hub projects including space optimization, expansions, IT equipment, and access control.
• Develop plans to improve office facilities' efficiency and effectiveness.
• Coordinate Health & Safety topics for the location.
• Oversee 24x7 security management for employee and visitor safety.
• Procure and manage maintenance supplies and equipment.
• Serve as central contact for facilities with internal teams, vendors, and building management.
• Develop and maintain vendor relationships, negotiate contracts, and manage projects.
• Maintain updates on ongoing projects, maintenance schedules, and stakeholder communications.
• Oversee maintenance of HVAC, plumbing, electrical, and security systems.
• Maintain knowledge management processes and documentation accuracy.
• Coordinate annual review of workplace documentation with owners.
• Maintain records of maintenance, repairs, and service contracts.
• Oversee business continuity processes and updates to support uninterrupted services.
• Ensure compliance with ethics, regulations, retention, and health & safety standards.
• Coordinate calendar of visits, trainings, and events.

Skills

Outlook

SharePoint

PowerPoint

Microsoft 365

English proficiency

Budget management

Vendor management

Team supervision

Administration management

Communication skills

Education

Bachelor's degree

Tools

Outlook

Microsoft 365

SharePoint

PowerPoint

Job description

Huntsman Corporation's GBS Team invites applications for a Workplace Operations Manager at our Krakow site. You will oversee day-to-day office operations, facilities, reception, and site maintenance, ensuring safety, hygiene, and service standards are consistently upheld and coordinating with stakeholders, building management, and external vendors.

The role requires a Bachelor's degree, 3+ years in a similar management role (GBS/SSC/BPO) and experience supervising a small team.